Administration Assistant

Bothar Boring and Tunnelling; City of Brisbane; On-site; AUD 39,000 - 44,000; Full time

Job summary

Bothar Boring and Tunnelling in Brisbane seeks an organised Administrative Assistant to provide day-to-day support at our Murarrie office. The role focuses on coordinating travel, managing reception, emails, and general office duties in a busy environment.

Candidates with at least two years of admin experience, proficiency in Outlook/Word/Excel, and strong communication will fit well. This casual, approx 25 hours per week position offers a friendly team and opportunities to grow with the

Qualifications

• Minimum 2 years' experience in administration or office support.
• Proficient in MS Outlook, Word and Excel.
• Strong organisational skills and attention to detail.
• Clear and professional communication, with the ability to liaise at all levels of the business.
• Able to adapt to changing priorities in a busy environment.

Responsibilities

• Managing reception, including answering calls and greeting visitors
• Managing day-to-day emails and general correspondence
• Booking flights, accommodation and car hire for travelling employees
• Liaising with project teams, managers and leaders across the business to coordinate upcoming travel requirements
• Maintaining travel and accommodation registers
• Coordinating incoming and outgoing mail and deliveries
• Ordering office and facility supplies, uniforms and PPE
• Assisting with general office coordination and housekeeping
• Providing general administrative support across the business as required

Skills

Organisational skills

Communication skills

Prioritisation

Teamwork

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

Job description

Bothar Boring and Tunnelling - Brisbane QLD

Employment Type: Casual - approximately 5 hours per day, Monday-Friday

About Us

Bothar is a specialist trenchless construction contractor delivering complex tunnelling, pipeline and civil infrastructure projects across Australia.

We are known for our technical capability, practical approach, and commitment to delivering projects safely, collaboratively and to a high standard.

About the Role

We are looking for an organised and adaptable Administrative Assistant to join our team at our Murarrie office.

Reporting to the Administration and Personnel Manager, you will provide day-to-day administrative support across the business, with a particular focus on coordinating travel and supporting the smooth running of the office.

This is a varied role suited to someone who is friendly, organised and comfortable working in a busy environment where priorities can change. We're ideally looking for someone who is interested in becoming a longer-term part of the team and getting to know the business.

What You’ll Be Doing

• Managing reception, including answering calls and greeting visitors
• Managing day-to-day emails and general correspondence
• Booking flights, accommodation and car hire for travelling employees
• Liaising with project teams, managers and leaders across the business to coordinate upcoming travel requirements
• Maintaining travel and accommodation registers
• Coordinating incoming and outgoing mail and deliveries
• Ordering office and facility supplies, uniforms and PPE
• Assisting with general office coordination and housekeeping
• Providing general administrative support across the business as required

About You

• At least 2 years' experience in an administration or office support role
• Previous experience within construction or a related industry would be highly regarded
• Confident user of Microsoft Outlook, Word, and Excel
• Strong organisational skills and attention to detail
• Clear and professional communication skills, with the confidence to liaise with people at all levels of the business
• The ability to manage changing priorities and remain calm under pressure
• A proactive approach and ability to learn quickly
• A friendly, adaptable and team-focused attitude

Why Work With Us

• Approximately 25 hours per week
• Supportive and down-to-earth team
• Opportunity to build your experience across a broad range of administrative activities