Office Assistant | Brisbane

McInnes Wilson Lawyers; City of Brisbane; On-site; AUD 48,000 - 56,000; Full time

Benefits offered by this job

Paid parental leave

Salary continuance insurance

Flexible working

Study assistance

Pro-bono opportunities

Complimentary massages

Mentoring program

Birthday leave

Social club

End of year celebrations

Job summary

McInnes Wilson Lawyers in Brisbane is seeking an entry-level Office Assistant to join our Shared Services team. This full-time role offers hands-on experience across legal support, office administration, and business operations within a supportive environment.

You will handle mail, couriers, stationery, and general admin tasks, while gaining exposure to reception duties and document preparation. A positive attitude and eagerness to learn are key.

Qualifications

• Excellent communication and customer service skills.
• Professional presentation and telephone manner.
• Ability to manage multiple tasks and work under pressure.
• Strong attention to detail.
• Proficient in Microsoft Office Suite (Word, Excel, Outlook).
• Highly organised with good time management.

Responsibilities

• Process all inbound and outbound mail, including date stamping and internal delivery.
• Organise couriers and follow up to ensure timely delivery.
• Maintain stationery and kitchen supplies, reordering as needed.
• Assist with photocopying, scanning, and document collation or presentation requests.
• Provide reception relief and manage incoming calls and messages.
• Maintain meeting rooms and assist with tea/coffee preparation for meetings.
• Perform outside duties such as hand deliveries.
• Support legal teams with administrative tasks and file management.

Skills

Communication

Customer service

Multitasking

Attention to detail

Microsoft Office

Education

High School Certificate

Tools

Microsoft Office Suite (Word, Excel, Outlook)

Job description

We're looking for a proactive and organised Office Assistant to join our Shared Services team on a full-time basis. This entry-level opportunity offers hands-on experience within a busy law firm, providing exposure to a range of administrative and operational duties while developing valuable professional skills in a supportive team environment.

This role is ideal for a recent school leaver or someone looking to start their career in administration. Reporting to both the Office Manager and Operations Manager, you'll play an important role in supporting the day-to-day operations of the firm, gaining broad exposure across legal support, office administration, and business operations.

Key Responsibilities

• Process all inbound and outbound mail, including date stamping and internal delivery
• Organise couriers and follow up to ensure timely delivery
• Maintain stationery and kitchen supplies, reordering as needed
• Assist with photocopying, scanning, and document collation or presentation requests
• Provide reception relief and manage incoming calls and messages
• Maintain meeting rooms and assist with tea/coffee preparation for meetings
• Perform outside duties such as hand deliveries
• Support legal teams with administrative tasks and file management

About You

• Excellent communication and customer service skills
• Professional presentation and telephone manner
• Ability to manage multiple tasks and work under pressure
• Strong attention to detail
• Proficient in Microsoft Office Suite (Word, Excel, Outlook)
• Highly organised with good time management

Previous admin experience is a bonus, but a positive attitude and eagerness to learn are key.

Your new team

Our support team, including our Office Assistants, provide essential administrative support to the firm. They help keep our office running and are the backbone of what we do. Our team ensures that the firm is able to maintain a high level of service to our clients.

About Us

McInnes Wilson is a leading independent full-service firm with offices in Brisbane, Sydney, Melbourne, Adelaide, Canberra and Maroochydore. The firm has approximately 60 principals and over 400 staff nationally. We pride ourselves on delivering high quality outcomes for our valued clients whilst being recognised as a positive, collegiate place to work. We believe in our people and trust them with our brand.

What We Offer

• generous paid parental leave
• paid salary continuance insurance
• flexible working
• study assistance
• pro-bono opportunities
• complementary massages
• realistic billables targets for legal practitioners
• a formal mentoring program
• professional memberships
• birthday leave
• social club
• EOFY functions and end of year celebrations.

All applicants should note that the successful candidate will be required to undergo background screening including reference checks and police checks.

We are an equal opportunity employer and value diversity at our firm. We encourage applications from all qualified individuals who represent the communities in which we live and work. We encourage people from all backgrounds to join us; we are committed to providing an equitable recruitment experience for all candidates.