Administrative Assistant

First Parking; Brisbane; On-site; AUD 55,000 - 75,000; Full time

Benefits offered by this job

Varied role

Brand-new role

Team events

Salary negotiable + Super

Job summary

First Parking, an Australian-owned car park operator, is seeking an organised Office Administrator to keep the Brisbane office running smoothly. You will be the go-to support for leadership, handling reception, diary coordination and onboarding while collaborating with People & Culture and the CEO.

You’ll manage front-of-house activities, support events, assist with recruitment, and maintain accurate attendance records, bringing discretion and strong Microsoft 365 skills to a collaborative,

Qualifications

• 2+ years in administration, reception or office coordination.
• Strong Microsoft 365 skills and attention to detail.
• Excellent organisation and ability to manage competing priorities calmly.
• Clear, professional communication with discretion on confidential information.

Responsibilities

• Run front-of-house: greeting visitors, manage reception emails and keep the office tidy.
• Support the CEO and leadership with diary management and meeting coordination.
• Coordinate recruitment, onboarding and offboarding with People & Culture and maintain attendance records.
• Back up the Customer Control team on phones and inquiries as needed.
• Act as first aider, coordinate fire warden duties and organise team events.

Skills

Microsoft 365

Organisation

Communication

Discretion

Education

Certificate III/IV in Business Administration

First Aid Certificate

Tools

Employment Hero

Job description

Be the person who keeps First Parking's office running and the go-to support for our team.

First Parking is an Australian-owned car park operator, managing car parks across Australia. Our Brisbane office brings together leadership, Customer Control and support teams who keep the business moving.

This is a new role, created to give our office a dedicated owner. You'll be trusted with real variety, working closely with our CEO and People & Culture team, and you'll be the first point of contact for everyone who walks through our door.

What you'll be doing

• Running the front-of-house: welcoming visitors, managing the reception line and emails, and keeping the office and kitchen well organised.
• Supporting the CEO and leadership team with diary management, meeting coordination, documents and presentations, so nothing falls through the cracks.
• Coordinating recruitment, onboarding and offboarding with People & Culture, and keeping attendance and leave records accurate.
• Backing up our Customer Control team on phones and enquiries when they need an extra pair of hands.
• Acting as our designated first aider, coordinating fire warden duties, and organising morning teas and team events that bring people together.

What we're looking for

• At least 2 years' experience in administration, reception or office coordination.
• Strong Microsoft 365 skills and great attention to detail.
• Excellent organisation and the ability to manage competing priorities calmly.
• Clear, professional communication and a high level of discretion with confidential information.
• A current first aid certificate, a Certificate III or IV in Business Administration, or experience with Employment Hero is highly regarded, but not essential.

Why First Parking?

• Varied, hands-on role at the centre of the business, working closely with leadership.
• A brand-new role, so you’ll help shape how our Brisbane office runs.
• Broad exposure to administration, People & Culture, events and workplace safety.
• Supportive, values-driven culture built on teamwork, trust and continuous improvement.
• Attractive salary package + Super, negotiable.

If you enjoy variety, take pride in delivering quality work and thrive in a collaborative team environment, we'd love to hear from you!