Office Manager OR Executive Assistant Part-time

First Focus IT; Brisbane; On-site; AUD 90,000 - 110,000; Part time

Benefits offered by this job

Part-time work (≈3 days per week)

Competitive salary up to $100,000 FTE

Flexible working arrangements

Paid study day every month

Mentoring and LinkedIn Learning

Regular training and professional dev

Employee Assistance Program

MAD Council participation

Volunteer leave

Profit share after two years

Inter-office travel

Regular social events

Modern Brisbane CBD office near public

Job summary

First Focus IT is seeking an Office Manager to be the glue for our Brisbane office, helping with day-to-day operations, scheduling, and employee experience. You will work with the Chief People Officer and People team across APAC regions to keep the office running smoothly.

The role is office-based with part-time hours (about three days per week) and offers a competitive salary, flexible arrangements, and opportunities for growth and learning in a dynamic MSP environment.

Qualifications

• Experience in office management, executive assistance or a similar role.
• Strong administration skills and attention to detail.

Responsibilities

• Manage day-to-day operations of the Brisbane office.
• Support executive scheduling and communications.
• Create a welcoming experience for new employees.
• Organise social events, travel and team activities.
• Support employee engagement and workplace initiatives.
• Manage facilities, vendors, and equipment including our Tesla fleet.
• Administer people-related systems (LMS, engagement platforms).
• Collaborate with the Gold Coast Office Manager and People team.
• Support branch offices in other states.
• Help maintain a positive team culture.

Skills

Organised

Office management

Administration

Tech-savvy

Communication

Emotional intelligence

People-focused

HR exposure

In-office presence

Tools

LMS

Engagement platforms

Job description

This is not your average "order the milk and book a meeting room" role.

This is the kind of role where you're the glue, the organiser, the fixer, the person who somehow knows where everything is and who to talk to when things get weird (which, in IT, happens more often than we'd like to admit).

About Us

First Focus is Australia's best Managed Service Provider (MSP), with around 450 technical professionals across Australia, New Zealand, and the Philippines. We've been growing for more than 15 years by consistently winning new clients and raising the bar on what an MSP should be.

About the role

This is a people-focused role where no two days will be the same. You'll manage the day-to-day office experience, support employee engagement and help create a workplace where people feel happy, connected and valued.

You'll work closely with our Chief People Officer, executive team and other Office and Branch Managers across Australia, New Zealand and the Philippines.

Requirements

What you'll be doing

• Managing the day-to-day operations of our Brisbane office
• Supporting executive team members with scheduling and communications
• Creating a welcoming and memorable experience for new employees
• Helping organise social events, travel and team activities
• Supporting employee engagement, recognition and workplace initiatives
• Managing office facilities, vendors, equipment and our Tesla fleet
• Administering people-related systems, including our LMS and engagement platforms
• Working collaboratively with our Gold Coast Office Manager and wider People team
• Supporting branch offices in other states
• Being a positive influence in the office and helping maintain a great team culture
• Catching those curve balls when they come

What we're looking for

We're looking for someone who:

• Is down-to-earth, organised and enthusiastic
• Has experience in office management, executive assistance or a similar role
• Has strong administration skills and excellent attention to detail
• Is tech-savvy and comfortable learning new systems
• Has strong communication and facilitation skills
• Loves being around people and helping others feel supported
• Has high emotional intelligence and a good sense of humour
• Relates strongly to the First Focus values
• Has experience in HR or other people-focused functions, or a genuine interest in people and culture
• Has easy access to our Brisbane CBD office, as this is primarily an office-based role

Benefits

What we offer

• Part-time work, approximately three days per week or 0.6 FTE
• Competitive salary of up to $100,000 FTE
• Flexible working arrangements
• A paid study day every month, pro-rata
• FastTrack mentoring and LinkedIn Learning opportunities
• Regular training and professional development
• Access to our Employee Assistance Program
• Opportunities to join our MAD Council, focused on equality, charity and the environment
• Paid volunteer leave each year
• Participation in our company profit share pool after two years
• Inter-office travel opportunities
• Regular social events and a genuinely supportive team culture
• A modern Brisbane CBD office close to public transport

Why First Focus?

• Nine-time winner of "Best MSP in Australia"
• A fast-growing organisation with strong momentum
• Refreshingly little bureaucracy
• A strong focus on employee wellbeing and development
• A workplace where growth and learning are genuinely encouraged

First Focus welcomes applications from neurodiverse candidates. We encourage and appreciate disclosure during the application process so we can provide our Neurodiversity Statement and discuss flexible options to help you best showcase your skills.