Administration Team Lead — Industrial Services

Cleanaway Careers; Pinjarra; On-site; AUD 90,000 - 120,000; Full time

Benefits offered by this job

Salary package

Career development

Paid parental leave

Employee share plan

Novated leasing

Vaccinations (flu)

Employee assistance program (EAP)

Health insurance discounts

Job summary

Cleanaway is seeking an Administration Team Leader to manage on-site administrative support at the Alumina Refinery in Pinjarra, with responsibility across two additional sites in Kwinana & Collie. You will lead a team, ensure data accuracy for invoicing and reporting, and drive improvements in processes within a heavy industrial environment.

The role is full-time, Monday to Friday, with typical hours 7:00 am – 3:06 pm, and offers attractive salary package plus career development opportunities.

Qualifications

• Invoicing and accounts administration experience.
• Experience raising and reconciling supplier purchase orders.
• Advanced and highly accurate data entry skills.
• Strong Microsoft Excel capability, including: XLOOKUP, VLOOKUP, SUMIFS, Pivot Tables.
• Experience in influencing and managing expectations across a range of stakeholders.
• Strong organisational, written and verbal communication skills.

Responsibilities

• Monitor the integrity of daily data entry to ensure accuracy for invoicing, reporting and run sheet processes, and that timelines are met.
• Ensure effective relationships with other support functions and stakeholders, and hold team members accountable for positive interactions.
• Identify opportunities to add value through sharing and improving end-to-end administration processes, including handover points with other functions.
• Assist the leadership team in the provision of a consistent approach to administrative service delivery by ensuring knowledge across the team and that agreed timeframes are met consistently.

Skills

Invoicing

Accounts administration

Purchase orders

Excel

XLOOKUP

VLOOKUP

Pivot Tables

Stakeholder management

Communication

Tools

Microsoft Excel

Data entry

Job description

Cleanaway is seeking an Administration Team Leader to manage on-site administrative support at the Alumina Refinery in Pinjarra, with responsibility across two additional sites in Kwinana & Collie. You will lead a team, ensure data accuracy for invoicing and reporting, and drive improvements in processes within a heavy industrial environment.

The role is full-time, Monday to Friday, with typical hours 7:00 am – 3:06 pm, and offers attractive salary package plus career development opportunities.