Administration Team Leader

Cleanaway Careers; Pinjarra; On-site; AUD 90,000 - 120,000; Full time

Benefits offered by this job

Salary package

Career development

Paid parental leave

Employee share plan

Novated leasing

Vaccinations (flu)

Employee assistance program (EAP)

Health insurance discounts

Job summary

Cleanaway is seeking an Administration Team Leader to manage on-site administrative support at the Alumina Refinery in Pinjarra, with responsibility across two additional sites in Kwinana & Collie. You will lead a team, ensure data accuracy for invoicing and reporting, and drive improvements in processes within a heavy industrial environment.

The role is full-time, Monday to Friday, with typical hours 7:00 am – 3:06 pm, and offers attractive salary package plus career development opportunities.

Qualifications

• Invoicing and accounts administration experience.
• Experience raising and reconciling supplier purchase orders.
• Advanced and highly accurate data entry skills.
• Strong Microsoft Excel capability, including: XLOOKUP, VLOOKUP, SUMIFS, Pivot Tables.
• Experience in influencing and managing expectations across a range of stakeholders.
• Strong organisational, written and verbal communication skills.

Responsibilities

• Monitor the integrity of daily data entry to ensure accuracy for invoicing, reporting and run sheet processes, and that timelines are met.
• Ensure effective relationships with other support functions and stakeholders, and hold team members accountable for positive interactions.
• Identify opportunities to add value through sharing and improving end-to-end administration processes, including handover points with other functions.
• Assist the leadership team in the provision of a consistent approach to administrative service delivery by ensuring knowledge across the team and that agreed timeframes are met consistently.

Skills

Invoicing

Accounts administration

Purchase orders

Excel

XLOOKUP

VLOOKUP

Pivot Tables

Stakeholder management

Communication

Tools

Microsoft Excel

Data entry

Job description

Joinus at Cleanaway and contribute to making a sustainable future possible, together.

We transform waste into resources and renewable energy. When you start to think of waste as a resource, it opens a world of possibilities.

Our Industrial Services (IS) division is the largest provider of specialised industrial solutions nationally. Our integration with Contract Resources has given us an international presence in multiple countries.

As a trusted partner to some of Australia’s largest organisations from a variety of sectors, including mining, oil and gas and infrastructure, IS aims to deliver quality and valued services through innovative and sustainable industrial solutions. IS’s people-centred approach ensures the availability of a highly trained workforce that delivers valuable expertise through our specialised service lines such as high-pressure water jetting, resource recovery via vacuum loading, non-destructive digging, hydro demolition and more across base load contract and project scopes.

The Opportunity

Based on-site at the Alumina Refinery in Pinjarra, with responsibility across two additional sites in Kwinana & Collie, the Administration Team Leader is responsible for leading a team that provides high-quality support in the function of administrative duties, within designated timeframes, whilst ensuring compliance with company requirements. This role is further responsible for directing and executing workflow, improving administration processes where applicable and supporting management in the achievement of business goals and objectives.

This is a full-time, Monday – Friday position. Hours: 7 am – 3.06 pm.

• Monitor the integrity of daily data entry to ensure accuracy for invoicing, reporting and run sheet processes, and that timelines are met
• Ensure effective relationships with other support functions and stakeholders, and hold team members accountable for positive interactions
• Identify opportunities to add value through sharing and improving end-to-end administration processes, including handover points with other functions
• Assist the leadership team in the provision of a consistent approach to administrative service delivery by ensuring knowledge across the team and that agreed timeframes are met consistently

About You

Our ideal candidate will bring demonstrable experience in leading an administrative team, ideally within a heavy industrial environment.

• Invoicing and accounts administration experience
• Experience raising and reconciling supplier purchase orders
• Advanced and highly accurate data entry skills
• Strong Microsoft Excel capability, including:
• XLOOKUP
• VLOOKUP
• SUMIFS
• Pivot Tables
• Experience in influencing and managing expectations across a range of stakeholders
• Strong organisational, written and verbal communication skills

Why join Cleanaway?

• Attractive salary package
• Career development opportunities
• Paid parental leave
• Great company benefits:Annual employee share plan offer, novated leasing, optional flu vaccinations, EAP access, discounts on private health insurance, company discounts + much more!

Our Process

Our recruitment process involves a number of checks, including, but not limited to, criminal history, medicals, drug & alcohol testing, as well as verification of qualifications, licences and right-to-work status.

All internal applicants will receive a notification within 2 weeks of the closing date of this advertisement.

We are dedicated to improving employment outcomes and encourage applications from Aboriginal and Torres Strait Islander peoples. We also welcome candidates of all ages, abilities, gender identities, experiences (including veterans), and cultural backgrounds.

If you require any adjustments during the recruitment process, please contact us by emailing [e-mail].

Join us on our exciting journey towards a sustainable future.