Administration Support Officer

Guest Group; City of Brisbane; On-site; AUD 55,000 - 70,000; Full time

Benefits offered by this job

Company laptop

Work from home

Staff discounts

EAP program

Role diversity

Training program

Job summary

Guest Group in Australia is seeking an organised Administration Support Officer to join our office team in Coopers Plains. You will report to the Office Manager and support Interior Design Consultants and Warehouse Logistics teams with day-to-day administrative duties to keep design projects running smoothly.

This role requires excellent communication, attention to detail and a proactive approach, with responsibilities spanning purchasing, data entry, reporting and stock control.

Qualifications

• Strong Microsoft Office skills and fast learner of new systems.
• Excellent communication and customer focus.
• Proactive, detail oriented with strong time management.
• Ability to manage multiple tasks and meet deadlines.

Responsibilities

• Support State based Office Manager
• Coordinate administrative tasks to meet procedures, quality standards and deadlines
• Greet and assist calls and visitors
• Manage projects end-to-end – raising purchase orders, data entry, client & supplier liaison and installation scheduling
• Process warehouse paperwork and reconcile company credit cards
• Create, review, and analyse reports and databases
• Conduct on-site inventory audits and follow up on discrepancies
• Identify operational improvements and propose solutions
• Monitor stock levels of stationery and kitchen supplies

Skills

Attention to detail

Time management

Initiative

Communication skills

Problem solving

Tools

Microsoft Office

Job description

We are seeking a highly organised Administration Support Officer to join our dynamic office team in Coopers Plains. Reporting to and working collaboratively with our Office Manager, you'll ensure the smooth delivery of design projects by managing day-to-day administrative duties and supporting our Interior Design Consultants & Warehouse Logistics teams. This position requires exceptional communication skills and meticulous attention to detail, reflecting the high standards of the Guest brand.

Key responsibilities

• Supporting State based Office Manager
• Coordinate administrative tasks to meet procedures, quality standards and deadlines
• Greet and assist inbound calls and visitors with a professional, helpful approach
• Manage projects from start to finish – including raising purchase orders, data entry, client & supplier liaison and installation scheduling
• Process warehouse paperwork and reconcile company credit cards
• Create, review, and analyse reports and databases
• Conduct on-site inventory audits and follow up on discrepancies
• Identify operational improvements and propose solutions
• Monitoring stock levels of stationery and kitchen supplies – restocking where necessary

About you

• Strong Microsoft Office skills and fast learner of new systems
• Exceptional attention to detail, multi-tasking and time management skills
• Proactive approach with the ability to take initiative
• Excellent communication, interpersonal skills and customer focus
• Practical problem-solving skills with a solutions-focused mindset

About us

At Guest Group, we don't just furnish spaces — we bring style, service, and seamless solutions to life. As Australia's leading furniture-hire company, we partner with top builders and stylists to transform display homes and interior projects nationwide.

• Competitive remuneration – Attractive salary with company laptop
• Flexible work arrangements – Possible Work From Home, from time to time upon approval from Management (Full Time role only)
• Staff discounts – Opportunity to purchase new and ex display items from our extensive supplier network and warehouse (post probation)
• Employee Wellness – Free confidential Employee Assistance Program and ongoing initiatives
• Role diversity – Blending office, design and warehouse tasks
• Supportive Environment – Full training provided with continuous learning opportunities. Thrive in a collaborative, inclusive workplace

This is a full-time role, 6-month contract with potential to become permanent. Option for part time is available for suitable applicant. Immediate start available.