Administration Co-Ordinator

Guest Group; City of Brisbane; Hybrid; AUD 55,000 - 70,000; Full time

Benefits offered by this job

Company laptop

Flexible work arrangements

Staff discounts

Employee Wellness

Job summary

Guest Group in Coopers Plains seeks an Administration Coordinator to support our Office Manager and collaborate with Interior Design Consultants & Warehouse Logistics teams. You will handle day-to-day admin, purchasing, data entry, and reporting to ensure timely project delivery.

This full-time role is a 6-month contract with potential to become permanent. Flexible work arrangements including occasional work-from-home are possible with management approval, and a company laptop is provided.

Qualifications

• Excellent communication and organisational skills.
• Ability to coordinate multiple tasks and meet deadlines.
• Experience supporting office managers or coordinators.
• Proactive problem-solving mindset.

Responsibilities

• Support State based Office Manager
• Coordinate administrative tasks to meet procedures, quality standards and deadlines
• Greet and assist inbound calls and visitors with a professional, helpful approach
• Manage projects from start to finish – including raising purchase orders, data entry, client & supplier liaison and installation scheduling
• Process warehouse paperwork and reconcile company credit cards
• Create, review, and analyse reports and databases
• Conduct on-site inventory audits and follow up on discrepancies
• Identify operational improvements and propose solutions
• Monitoring stock levels of stationery and kitchen supplies – restocking where necessary

Skills

Microsoft Office

Communication

Time management

Problem solving

Customer service

Job description

We are seeking a highly organised Administration Coordinator to join our dynamic office team in Coopers Plains. Reporting to and working collaboratively with our Office Manager, you'll ensure the smooth delivery of design projects by managing day-to-day administrative duties and supporting our Interior Design Consultants & Warehouse Logistics teams. This position requires exceptional communication skills and meticulous attention to detail, reflecting the high standards of the Guest brand.

Key responsibilities

Supporting State based Office Manager

Coordinate administrative tasks to meet procedures, quality standards and deadlines

Greet and assist inbound calls and visitors with a professional, helpful approach

Manage projects from start to finish – including raising purchase orders, data entry, client & supplier liaison and installation scheduling

Process warehouse paperwork and reconcile company credit cards

Create, review, and analyse reports and databases

Conduct on-site inventory audits and follow up on discrepancies

Identify operational improvements and propose solutions

Monitoring stock levels of stationery and kitchen supplies – restocking where necessary

About you

Strong Microsoft Office skills and fast learner of new systems

Exceptional attention to detail, multi-tasking and time management skills

Proactive approach with the ability to take initiative

Excellent communication, interpersonal skills and customer focus

Practical problem-solving skills with a solutions-focused mindset

About us

At Guest Group, we don't just furnish spaces — we bring style, service, and seamless solutions to life. As Australia's leading furniture-hire company, we partner with top builders and stylists to transform display homes and interior projects nationwide.

Competitive remuneration – Attractive salary with company laptop

Flexible work arrangements – Possible Work From Home, from time to time upon approval from Management (Full Time role only)

Staff discounts – Opportunity to purchase new and ex display items from our extensive supplier network and warehouse (post probation)

Employee Wellness – Free confidential Employee Assistance Program and ongoing initiatives

Role diversity – Blending office, design and warehouse tasks

Supportive Environment – Full training provided with continuous learning opportunities. Thrive in a collaborative, inclusive workplace

This is a full-time role, 6-month contract with potential to become permanent. Option for part time is available for suitable applicant. Immediate start available.