Administration Support Officer

Select Aust Sydney; Canberra; On-site; AUD 55,000 - 69,000; Full time

Job summary

Select Aust Sydney is seeking an Administration Support Officer to join our Canberra team. This temporary/full-time role provides high-level support to up to four Directors, coordinates domestic travel, and manages busy calendars.

You will take minutes, process expense claims, oversee office supplies, and help day-to-day operations. We value initiative, organization, and clear communication, with a supportive team of about 20 in our Canberra CBD office.

Qualifications

• Driven & eager to learn with a proactive attitude.
• Organised & detail-oriented with strong multitasking.
• Clear verbal and written communication with stakeholders.

Responsibilities

• Provide high-level administrative support to up to four Directors.
• Coordinate domestic travel arrangements and itineraries.
• Oversee complex calendars, schedule meetings, prepare agendas, and compile meeting papers.

Skills

Executive support

Travel coordination

Diary management

Minute taking

Expense processing

Office coordination

Tools

MS Office

Job description

Job Type: Temporary position | Full time position

Job Description

About the Opportunity

Are you a proactive administrative professional looking for a role with clear room to grow? We are seeking an enthusiastic Administration Support Officer to join a close-knit, highly supportive team in Canberra.

Key Responsibilities

• Executive & Director Support: Provide high-level administrative support to up to four Directors.
• Travel & Logistics: Coordinate domestic travel arrangements and itineraries.
• Diary & Meeting Management: Oversee complex calendars, schedule meetings, prepare agendas, and compile meeting papers.

• Minute Taking: Attend meetings, take accurate minutes, and proactively track action items.
• Financial Admin: Process team and executive expense claims promptly.
• Office Coordination: Manage office supplies, oversee general office upkeep, and assist with day-to-day operations.

About You

Driven & Eager to Learn: Demonstrates strong initiative, a positive attitude, and a willingness to take on new challenges.

Organised & Detail-Oriented: Able to juggle multiple priorities, manage diaries efficiently, and stay ahead of action items.

Strong Communicator: Clear verbal and written communication skills with a professional demeanour when dealing with stakeholders.

Team Player: Thrives in a warm, friendly, and supportive team environment.

Why Apply?

Career Growth: Comprehensive training provided, with clear pathways to broaden your scope of responsibility.

Great Culture: Join a welcoming team of ~20 professionals in a modern Canberra CBD office.

Competitive Rate: $45/hour + super with open discussion around flexible work arrangements.