Practice Administration Manager at Boutique Chartered Accounting Firm

International Professional Services; Gold Coast City; On-site; AUD 85,000 - 100,000; Full time

Benefits offered by this job

Modern offices with stunning views

Secure undercover parking provided

Job summary

International Professional Services is seeking an Operations Leader for its Southport office to oversee daily operations and act as the central point of contact for staff. You will manage the administration team, ensure efficient workflows, and handle financial processes including AR/AP, bank reconciliations and month-end tasks.

The role requires prior experience in an accounting firm and strong leadership skills, with familiarity in APS software and QuickBooks regarded as a distinct advantage.

Qualifications

• Prior experience in an accounting firm is highly desirable.
• Familiarity with APS software and QuickBooks will be advantageous.
• Strong leadership and team management abilities are essential.

Responsibilities

• Oversee daily office operations and act as the central contact for staff.
• Lead and support the administration team to maintain smooth workflows.
• Manage accounts receivable/payable, bank reconciliations, month-end billing and system rollovers.

Skills

Leadership

APS software

QuickBooks

Tools

APS software

QuickBooks

Job description

International Professional Services – Southport QLD

Location: Southport, QLD

Employment Type: Full-time, Permanent

Salary Range: $85,000 - 100,000 + Superannuation (Negotiable with experience)

Hours: 7:30 am – 4:00 pm Monday to Friday (Enjoy a true work-life balance with an early finish!)

Perks: Modern professional offices with stunning views, plus secure undercover parking provided.

Key Responsibilities

Operations Leadership: Manage daily office operations and serve as the central point of contact for all staff members.

Team Management: Oversee and support our administration team to maintain a smooth workflow.

Financial Management: Handle accounts receivable, accounts payable, bank reconciliations, end-of-month billings, and system rollovers.

Trust Accounting: Manage the firm's Trust Account and ensure precise associated processing.

Tax & Compliance: Oversee ASIC management and lodgements, alongside QuickBooks accounting (including BAS preparation and financial reporting).

Payroll Administration: Manage payroll for the firm's internal entities as well as a select group of clients.

Office Oversight: Perform general administrative duties to maintain an efficient, organised office environment.

About You

Prior experience working within an accounting firm is highly desirable.

Familiarity with APS software and QuickBooks will be distinct advantages.

Strong leadership skills with a collaborative, "go-to" attitude.

High attention to detail and strong financial compliance standards.

Applications close on Friday, 9 October.