Administration Officer - Waverley Valley Care Community

Opal Healthcare; Melbourne; On-site; AUD 39,000 - 52,000; Full time

Benefits offered by this job

EA Penalty Rates

Paid parental leave

5,000 referral bonuses

Job summary

Opal HealthCare in Melbourne is seeking an efficient Administration Officer focused on rostering, recruitment and onboarding to keep our community well-staffed and delivering exceptional care.

You will coordinate rosters, support recruitment and onboarding, handle payroll and HR admin, maintain records, and liaise with managers. A strong eye for detail and experience in aged care or fast-paced environments helps you thrive.

Qualifications

• Experience in administration with exposure to rostering, recruitment, workforce coordination or scheduling.
• Strong organisational skills with the ability to manage competing priorities and tight deadlines.
• Experience working in aged care, healthcare or other fast-paced workforce environments is highly regarded.
• Excellent communication and relationship-building skills when engaging with candidates, employees and managers.
• High attention to detail and confidence using workforce management systems and Microsoft Office.

Responsibilities

• Coordinate and maintain workforce rosters to ensure appropriate staffing coverage across the care community.
• Manage recruitment activities including candidate screening, interview coordination, reference checks, onboarding and compliance documentation.
• Assist managers with workforce planning and filling roster vacancies.
• Support new employee onboarding and maintain accurate employee records.
• Process payroll and workforce administration tasks with a high level of accuracy.
• Monitor and maintain staffing data, reporting and compliance requirements.
• Work closely with the leadership team to support operational and workforce needs.
• Provide reception and general administrative support as required.

Skills

Rostering

Recruitment

Scheduling

Organisational skills

Microsoft Office

Tools

Microsoft Office

Workforce management systems

Job description

\"At Opal HealthCare, we know that companies don’t succeed, people do.\" Our purpose is to bring joy to those we care for and our values of C A R E reflect that CARE is at the heart of everything we do. Opal HealthCare is one of Australia's leading aged care providers with over 145 Care Communities and over 23,000 team members nationwide.

About the Role

We're looking for an efficient and organised Administration Officer to join our team at Waverley Valley Care Community.

This role has a strong focus on workforce rostering, recruitment and onboarding, ensuring our care community is appropriately staffed to deliver exceptional care to residents.

What's on Offer

• Employment Type: Permanent full-time,


• Remuneration: Attractive hourly rate + 12% superannuation


• Additional Benefits:EA Penalty Rates & paid parental leave

Why Choose Opal?

• Work-life balance— Stable hours and flexible rosters


• Career development— Access our Opal HealthCare Academy to grow your skills


• Supportive team— Join a values-led environment where you are valued


• Paid parental leave— Industry-leading policy


• $5,000 referral bonusesfor bringing a friend onboard


• Sector-leading systems & innovation— The tools to help you succeed

What You'll Do

• Coordinate and maintain workforce rosters to ensure appropriate staffing coverage across the care community.


• Manage recruitment activities including candidate screening, interview coordination, reference checks, onboarding and compliance documentation.


• Assist managers with workforce planning and filling roster vacancies.


• Support new employee onboarding and maintain accurate employee records.


• Process payroll and workforce administration tasks with a high level of accuracy.


• Monitor and maintain staffing data, reporting and compliance requirements.


• Work closely with the leadership team to support operational and workforce needs.


• Provide reception and general administrative support as required.

What You'll Need

• Experience in administration with exposure to rostering, recruitment, workforce coordination or scheduling.


• Strong organisational skills with the ability to manage competing priorities and tight deadlines.


• Experience working in aged care, healthcare or other fast-paced workforce environments is highly regarded.


• Excellent communication and relationship-building skills when engaging with candidates, employees and managers.


• High attention to detail and confidence using workforce management systems and Microsoft Office.


• A proactive approach to problem-solving and maintaining workforce coverage.


• Willingness to complete:
  
  
  
  • Pre-employment medical
  
  
  • Police check
  
  
  • NDIS Worker Screening Check
  
  
  
  

Support with Precision & Care

If you are a skilled administrator who takes pride in your work and wants to contribute to a community that truly makes a difference, we would love to hear from you.