Administration Officer - Kanwal Gardens Care Community

Opal Healthcare; Sydney; On-site; AUD 46,000 - 49,000; Full time

Benefits offered by this job

Mentoring programs

Scholarship opportunities

Career development programs

Job summary

Opal HealthCare is seeking an Administration Officer for Kanwal Gardens Care Community on the Central Coast. You will be the welcoming first point of contact for residents, families, visitors and staff, providing high-quality administrative support and maintaining accurate records.

This Permanent Full-Time role runs Monday to Friday, 8am–4pm, with hourly pay of $33.65–$35.82 plus 12% superannuation, DOE. You will assist rostering, payroll administration and general office coordination while

Qualifications

• Previous administration or reception experience, ideally in aged care, health care, community services or a similar environment.
• Excellent customer service, communication and interpersonal skills.
• Strong attention to detail and the ability to manage competing priorities.
• Confident computer skills, including Microsoft Office and the ability to learn new systems.
• A respectful, compassionate and professional approach when supporting older people and their families.
• Ability to complete pre-employment medical, National Police Check and NDIS Worker Screening Check.

Responsibilities

• Provide friendly and professional reception support for residents, families, visitors and staff.
• Respond to phone, email and face-to-face enquiries in a timely and helpful manner.
• Maintain accurate resident, staff and administrative records in relevant systems.
• Support rostering, timesheet, payroll and accounts processes as required.
• Assist with admissions, resident documentation and general correspondence.
• Coordinate office supplies, filing, scanning, mail and other day-to-day administrative tasks.
• Work collaboratively with clinical, care, lifestyle and management teams.
• Maintain confidentiality and uphold privacy, safety and quality standards.

Skills

Reception experience

Customer service

Interpersonal skills

Attention to detail

Ability to work independently

Teamwork

Tools

Microsoft Office

Job description

\"At Opal HealthCare, we know that companies don't succeed - people do.\"That’s why everything we do is driven by our purpose:to bring joy to those we care for, guided by our values ofCompassion,Accountability,Respect andExcellence reflect thatCAREis at the heart of everything we do.

Kanwal Gardens Care Community is located on the Central Coast in a tranquil bush setting with all rooms enjoying leafy garden views. We enjoy a peaceful coastal lifestyle surrounded by nature, with all the amenities of the region and the local hospital close at hand. Our 121-bed care community is known for our extensive landscaped gardens and beautiful koi pond, our gazebo overlooking the pond offers space for residents to spend time with loved ones or moments of quiet reflection.

About the Role

• Permanent Full-Time opportunity
• Monday to Friday
• 8am - 4pm
• $33.65 - $35.82 per hour (DOE) plus 12% superannuation

As the Administration Officer, you will be the welcoming first point of contact for residents, families, visitors, contractors and staff. You will provide high-quality administrative support, maintain accurate records, assist with enquiries, and support site operations including rostering, accounts, payroll administration and general office coordination.

What We Offer

• Dedicated mentoring & internal/external career development programs to build and accelerate your career - such as, Emerging Leadership Programs, Senior Leaders programs and more via our very own Opal Healthcare Academy https://academy.opalhealthcare.com.au/
• Sponsored study & training along with Scholarship opportunities of up to $15,000 for further education & training through local & national University, TAFE & RTO partnerships.
• A rewarding role where your work supports residents, families and care teams.
• A friendly, values-led and supportive workplace culture.

Key Responsibilities

• Provide friendly and professional reception support for residents, families, visitors and staff.
• Respond to phone, email and face-to-face enquiries in a timely and helpful manner.
• Maintain accurate resident, staff and administrative records in relevant systems.
• Support rostering, timesheet, payroll and accounts processes as required.
• Assist with admissions, resident documentation and general correspondence.
• Coordinate office supplies, filing, scanning, mail and other day-to-day administrative tasks.
• Work collaboratively with clinical, care, lifestyle and management teams.
• Maintain confidentiality and uphold privacy, safety and quality standards.

About You

• Previous administration or reception experience, ideally in aged care, health care, community services or a similar environment.
• Excellent customer service, communication and interpersonal skills.
• Strong attention to detail and the ability to manage competing priorities.
• Confident computer skills, including Microsoft Office and the ability to learn new systems.
• A respectful, compassionate and professional approach when supporting older people and their families.
• Ability to work both independently and as part of a team.
• Professional personal presentation and a warm, welcoming manner.
• Ability to complete pre-employment medical, National Police Check and NDIS Worker Screening Check.