Administration Officer (Uq Biological Resources)

The University; Long Pocket; Sur place; AUD 60 000 - 80 000; Plein temps

Avantages offerts par ce poste

Health insurance

Résumé du poste

The University is seeking an Administration Officer to support the UQ Biological Resources (UQBR) team at Long Pocket. You will streamline workflows, maintain the Mosaic animal management database, manage data integrity, training, and support staff and students with admin tasks.

Working with a collaborative team, you will provide specialized admin support to the Director and Administration Manager, coordinate ethics, compliance and reporting, and contribute to efficient operations across UQBR.

Qualifications

• Degree or advanced diploma with relevant experience.
• Administration and coordination experience with process improvements.
• Strong Microsoft Office proficiency and database experience.
• Excellent interpersonal and customer service skills.
• Ability to manage competing priorities in a dynamic environment.
• Understanding of animal research data collection and compliance.
• Awareness of Animal Ethics, Biosafety and WHS requirements.

Responsabilités

• Maintain Mosaic animal management database and ensure data integrity.
• Support daily animal movements, orders, and deliveries.
• Conduct asset stocktakes and manage equipment registers.
• Provide admin support to Director and Administration Manager, including billing and reporting.

Connaissances

Administration

Coordination

MS Office

Database management

Data integrity

User training

Customer service

Organisational skills

Formation

Degree or advanced diploma

Outils

Mosaic database

Description du poste

Job Description

Join the UQ Biological Resources (UQBR) team in this dynamic Administration Officer role, where you'll play an important part in supporting the smooth and efficient operation of one of the University's key research infrastructure centres. Based at Long Pocket, you will contribute to the coordination of essential administrative and operational processes that enable world-class animal research at UQ.

Working within a collaborative and supportive team environment, you will help streamline workflows, maintain critical animal management database systems, support continuous improvement initiatives and provide high-quality administrative services across UQBR operations. This is an excellent opportunity for a motivated and organised professional to contribute to a purpose-driven team that plays a vital role in advancing UQ's research excellence.

Key responsibilities will include:

• Maintain and update the Mosaic animal management database, support data integrity activities, assist with ethics protocol management, create, and review online training material and provide training and guidance to staff and students
• Support daily animal movements, orders, sales and deliveries across UQ campuses, ensuring efficient and accurate administration processes, when required
• Conduct asset stocktakes, maintain equipment and asset registers, coordinate equipment movements, and support office administration systems and workflows
• Provide specialised administrative support to the Director and Administration Manager, including stakeholder liaison, billing processes, reporting assistance, record management and general operational support

About the Candidate

• Completion of a degree with limited subsequent relevant experience; or completion of an advanced diploma qualification with at least one year of subsequent relevant experience; or an equivalent combination of relevant experience and education/training
• Demonstrated administration and coordination experience, including the ability to review work practices and contribute to improvements in procedures and processes
• Strong proficiency in Microsoft Office applications and experience maintaining databases, managing data integrity and supporting and training users
• Excellent interpersonal and communication skills, with a demonstrated ability to provide high-quality customer service and build effective working relationships with a diverse range of stakeholders
• Strong organisational and time management skills, with the ability to manage competing priorities and meet deadlines in a dynamic environment
• Demonstrated initiative, sound judgement and the ability to work both independently and collaboratively as part of a team
• An understanding of research involving animals and the importance of accurate data collection, compliance and record keeping
• Demonstrated understanding of relevant Animal Ethics, Biosafety, Biosecurity and Workplace Health and Safety requirements, or the ability to rapidly acquire this knowledge

Work Environment

About UQ

As part of the UQ community, you'll have the opportunity to work alongside some of the brightest minds from around the world in an environment where collaboration, innovation and purpose drive meaningful outcomes. We are committed to creating change together through research excellence, operational excellence and a culture that values diversity of thought and experience.

At UQ, you'll enjoy a workplace where your contribution is recognised and where you can continue to grow your career while making a tangible impact. The broader benefits of joining the UQ community include up to 26 weeks paid parental leave, 17% superannuation, 17.5% annual leave loading, flexible working arrangements where operationally appropriate, access to health and wellbeing initiatives, and ongoing professional development opportunities.

Interested?