Administration Officer (UQ Biological Resources)

The University of Queensland; Long Pocket; On-site; AUD 85,000 - 95,000; Full time

Benefits offered by this job

Parental leave

Superannuation

Annual leave loading

Flexible working

Health & wellbeing

Professional development

Job summary

The University of Queensland is seeking an Administration Officer for the UQ Biological Resources team at the Long Pocket campus. You will support administrative and operational processes enabling world-class animal research, including database management, training, and stakeholder liaison.

This full-time fixed-term role offers a dynamic environment and opportunities for professional development. Key responsibilities cover data integrity, ethics protocol support, asset management, and providing

Qualifications

• Completion of a degree with limited subsequent relevant experience; or completion of an advanced diploma qualification with at least one year of subsequent relevant experience; or an equivalent combination of relevant experience and education/training
• Demonstrated administration and coordination experience with ability to improve procedures
• Strong proficiency in Microsoft Office and database management
• Excellent interpersonal and communication skills with diverse stakeholders
• Strong organisational and time management abilities in a dynamic environment

Responsibilities

• Maintain Mosaic animal management database, support data integrity, ethics protocol management, and staff training
• Support daily animal movements, orders, and deliveries across campuses with accurate admin processes
• Conduct asset stocktakes, maintain equipment registers, coordinate equipment movements, support admin workflows
• Provide admin support to Director and Administration Manager, including liaison, billing, reporting, and records

Skills

Administration experience

MS Office proficiency

Data management

Stakeholder communication

Organisational skills

Animal research awareness

Education

Degree with limited experience or advanced diploma with experience

Job description

UQ Biological Resources Full-time, fixed-term position up to 22 October 2027 Base salary will be in the range $85,451 - $94,983 + 17% super (HEW Level 5) Based At our Long Pocket campus location

About This Opportunity Join the UQ Biological Resources (UQBR) team in this dynamic Administration Officer role, where you’ll play an important part in supporting the smooth and efficient operation of one of the University’s key research infrastructure centres. Based at Long Pocket, you will contribute to the coordination of essential administrative and operational processes that enable world-class animal research at UQ. Working within a collaborative and supportive team environment, you will help streamline workflows, maintain critical animal management database systems, support continuous improvement initiatives and provide high-quality administrative services across UQBR operations. This is an excellent opportunity for a motivated and organised professional to contribute to a purpose-driven team that plays a vital role in advancing UQ’s research excellence.

Key responsibilities will include:

• Maintain and update the Mosaic animal management database, support data integrity activities, assist with ethics protocol management, create, and review online training material and provide training and guidance to staff and students
• Support daily animal movements, orders, sales and deliveries across UQ campuses, ensuring efficient and accurate administration processes, when required
• Conduct asset stocktakes, maintain equipment and asset registers, coordinate equipment movements, and support office administration systems and workflows
• Provide specialised administrative support to the Director and Administration Manager, including stakeholder liaison, billing processes, reporting assistance, record management and general operational support

About You

• Completion of a degree with limited subsequent relevant experience; or completion of an advanced diploma qualification with at least one year of subsequent relevant experience; or an equivalent combination of relevant experience and education/training
• Demonstrated administration and coordination experience, including the ability to review work practices and contribute to improvements in procedures and processes
• Strong proficiency in Microsoft Office applications and experience maintaining databases, managing data integrity and supporting and training users
• Excellent interpersonal and communication skills, with a demonstrated ability to provide high-quality customer service and build effective working relationships with a diverse range of stakeholders
• Strong organisational and time management skills, with the ability to manage competing priorities and meet deadlines in a dynamic environment
• Demonstrated initiative, sound judgement and the ability to work both independently and collaboratively as part of a team
• An understanding of research involving animals and the importance of accurate data collection, compliance and record keeping
• Demonstrated understanding of relevant Animal Ethics, Biosafety, Biosecurity and Workplace Health and Safety requirements, or the ability to rapidly acquire this knowledge

About UQ

As part of the UQ community, you’ll have the opportunity to work alongside some of the brightest minds from around the world in an environment where collaboration, innovation and purpose drive meaningful outcomes. We are committed to creating change together through research excellence, operational excellence and a culture that values diversity of thought and experience. At UQ, you’ll enjoy a workplace where your contribution is recognised and where you can continue to grow your career while making a tangible impact.

• up to 26 weeks paid parental leave
• 17% superannuation
• 17.5% annual leave loading
• flexible working arrangements where operationally appropriate
• access to health and wellbeing initiatives
• ongoing professional development opportunities

Other Information

• Pre-employment checks may include: verification of the right to work in Australia, qualifications, criminal history checks, mandatory immunisations, First Aid and/or CPR certification, and other role-specific checks.
• This may also include checks relating to gender-based violence matters or other integrity and conduct requirements.
• You must maintain unrestricted work rights in Australia for the duration of this appointment to apply.
• Employer sponsored work rights are not available for this appointment.
• Working with laboratory animals is an inherent requirement of the position.
• The appointment is therefore subject to, and conditional upon, satisfactory medical clearance(s), including disclosure of relevant medical history, to undertake such work without unreasonable risk to your health and safety.
• In addition, the employee is required to fully comply with necessary ongoing health monitoring procedures and control measures associated with the position.
• We're dedicated to equity, diversity, and inclusion.
• We recognise that career pathways and opportunities differ, and encourage applications from candidates who may not meet every criterion but can demonstrate their potential relative to opportunity.
• We’re also happy to support any accessibility needs throughout the recruitment process.

Applications close Monday 26 October at 11.00pm AEST (R-69230).