Administration Officer (UQ Biological Resources)

uq; Long Pocket; Presencial; AUD 85.000 - 95.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

up to 26 weeks paid parental leave

17% superannuation

17.5% annual leave loading

flexible working arrangements

health and wellbeing initiatives

ongoing professional development

Descripción de la vacante

UQ Biological Resources is seeking an Administration Officer to support the smooth operation of its research infrastructure at Long Pocket. Based at the Long Pocket campus, the role focuses on coordinating administrative tasks and maintaining essential systems for world-class animal research.

Responsibilities include managing the Mosaic database, handling data integrity, facilitating ethics protocol processes, and training staff.

Formación

• Completion of a degree with limited subsequent relevant experience; or completion of an advanced diploma qualification with at least one year of subsequent relevant experience.
• Demonstrated administration and coordination experience with process improvements.
• Strong proficiency in Microsoft Office and database maintenance.
• Excellent interpersonal and customer service skills with diverse stakeholders.
• Good organisational skills and ability to work independently or in a team.

Responsabilidades

• Maintain and update the Mosaic animal management database and support data integrity.
• Support daily animal movements, orders, sales and deliveries across campuses.
• Conduct asset stocktakes and maintain equipment/asset registers.
• Provide administrative support to the Director and Administration Manager.

Conocimientos

Administration experience

Coordination

Microsoft Office proficiency

Customer service

Interpersonal skills

Educación

Degree or advanced diploma + experience

Herramientas

Mosaic database

Microsoft Office

Descripción del empleo

UQ Biological Resources

Full-time, fixed-term position up to 22 October 2027

Base salary will be in the range $85,451 - $94,983 + 17% super (HEW Level 5)

Based at our Long Pocket campus location

About This Opportunity

Join the UQ Biological Resources (UQBR) team in this dynamic Administration Officer role, where you'll play an important part in supporting the smooth and efficient operation of one of the University's key research infrastructure centres. Based at Long Pocket, you will contribute to the coordination of essential administrative and operational processes that enable world-class animal research at UQ.

Working within a collaborative and supportive team environment, you will help streamline workflows, maintain critical animal management database systems, support continuous improvement initiatives and provide high-quality administrative services across UQBR operations. This is an excellent opportunity for a motivated and organised professional to contribute to a purpose-driven team that plays a vital role in advancing UQ's research excellence.

Key responsibilities will include:

• Maintain and update the Mosaic animal management database, support data integrity activities, assist with ethics protocol management, create, and review online training material and provide training and guidance to staff and students
• Support daily animal movements, orders, sales and deliveries across UQ campuses, ensuring efficient and accurate administration processes, when required
• Conduct asset stocktakes, maintain equipment and asset registers, coordinate equipment movements, and support office administration systems and workflows
• Provide specialised administrative support to the Director and Administration Manager, including stakeholder liaison, billing processes, reporting assistance, record management and general operational support

About You

• Completion of a degree with limited subsequent relevant experience; or completion of an advanced diploma qualification with at least one year of subsequent relevant experience; or an equivalent combination of relevant experience and education/training
• Demonstrated administration and coordination experience, including the ability to review work practices and contribute to improvements in procedures and processes
• Strong proficiency in Microsoft Office applications and experience maintaining databases, managing data integrity and supporting and training users
• Excellent interpersonal and communication skills, with a demonstrated ability to provide high-quality customer service and build effective working relationships with a diverse range of stakeholders
• Strong organisational and time management skills, with the ability to manage competing priorities and meet deadlines in a dynamic environment
• Demonstrated initiative, sound judgement and the ability to work both independently and collaboratively as part of a team
• An understanding of research involving animals and the importance of accurate data collection, compliance and record keeping
• Demonstrated understanding of relevant Animal Ethics, Biosafety, Biosecurity and Workplace Health and Safety requirements, or the ability to rapidly acquire this knowledge

About UQ

As part of the UQ community, you'll have the opportunity to work alongside some of the brightest minds from around the world in an environment where collaboration, innovation and purpose drive meaningful outcomes. We are committed to creating change together through research excellence, operational excellence and a culture that values diversity of thought and experience.

At UQ, you'll enjoy a workplace where your contribution is recognised and where you can continue to grow your career while making a tangible impact. The broader benefits of joining the UQ community include up to 26 weeks paid parental leave, 17% superannuation, 17.5% annual leave loading, flexible working arrangements where operationally appropriate, access to health and wellbeing initiatives, and ongoing professional development opportunities.

Benefits

• up to 26 weeks paid parental leave
• 17% superannuation
• 17.5% annual leave loading
• flexible working arrangements where operationally appropriate
• access to health and wellbeing initiatives
• ongoing professional development opportunities

Other Information

Pre-employment checks may include: verification of the right to work in Australia, qualifications, criminal history checks, mandatory immunisations, First Aid and/or CPR certification, and other role-specific checks. This may also include checks relating to gender-based violence matters or other integrity and conduct requirements.

You must maintain unrestricted work rights in Australia for the duration of this appointment to apply. Employer sponsored work rights are not avail