Administration Officer (UQ Biological Resources)

Research Management; Long Pocket; On-site; AUD 65,000 - 85,000; Full time

Job summary

UQ Biological Resources (UQBR) at Long Pocket is seeking an Administration Officer to support the smooth operation of our animal research facility. You will help coordinate administrative and operational processes, maintain the Mosaic animal management database, and assist with ethics protocol management and staff training.

Working in a collaborative team, you will streamline workflows, manage data integrity, handle stakeholder communications, and support billing, reporting and office systems.

Qualifications

• Completion of a degree with limited subsequent relevant experience, or advanced diploma with relevant experience.
• Proven administration and coordination experience with process improvements.
• Strong MS Office skills and database maintenance experience.
• Excellent interpersonal and stakeholder management abilities.

Responsibilities

• Maintain and update Mosaic animal management database and ensure data integrity.
• Support daily animal movements, orders, and deliveries across campuses.
• Conduct asset stocktakes and manage equipment registers.
• Provide admin support to the Director and Administration Manager, including billing and reporting.

Skills

Admin & Coordination

MS Office

Database Management

Stakeholder Liaison

Time Management

Communication

Education

Degree in relevant field

Tools

Mosaic

Database software

Job description

# **About This Opportunity**Join the UQ Biological Resources (UQBR) team in this dynamic Administration Officer role, where you’ll play an important part in supporting the smooth and efficient operation of one of the University’s key research infrastructure centres. Based at Long Pocket, you will contribute to the coordination of essential administrative and operational processes that enable world-class animal research at UQ. Working within a collaborative and supportive team environment, you will help streamline workflows, maintain critical animal management database systems, support continuous improvement initiatives and provide high-quality administrative services across UQBR operations. This is an excellent opportunity for a motivated and organised professional to contribute to a purpose-driven team that plays a vital role in advancing UQ’s research excellence. Key responsibilities will include: * Maintain and update the Mosaic animal management database, support data integrity activities, assist with ethics protocol management, create, and review online training material and provide training and guidance to staff and students* Support daily animal movements, orders, sales and deliveries across UQ campuses, ensuring efficient and accurate administration processes, when required* Conduct asset stocktakes, maintain equipment and asset registers, coordinate equipment movements, and support office administration systems and workflows* Provide specialised administrative support to the Director and Administration Manager, including stakeholder liaison, billing processes, reporting assistance, record management and general operational support# **About You*** Completion of a degree with limited subsequent relevant experience; or completion of an advanced diploma qualification with at least one year of subsequent relevant experience; or an equivalent combination of relevant experience and education/training* Demonstrated administration and coordination experience, including the ability to review work practices and contribute to improvements in procedures and processes* Strong proficiency in Microsoft Office applications and experience maintaining databases, managing data integrity and supporting and training users* Excellent interpersonal and communication skills, with a demonstrated ability to provide high-quality customer service and build effective working relationships with a diverse range of stakeholders* Strong organisational and time management skills, with the ability to manage competing priorities and meet deadlines in a dynamic environment* Demonstrated initiative, sound judgement and the ability to work both independently and collaboratively as part of a team* An understanding of research involving animals and the importance of accurate data collection, compliance and record keeping* Demonstrated understanding of relevant Animal Ethics, Biosafety, Biosecurity and Workplace Health and Safety requirements, or the ability to rapidly acquire this knowledge# **About UQ**As part of the UQ community, you’ll have the opportunity to work alongside some of the brightest minds from around the world in an environment where collaboration, innovation and purpose drive meaningful outcomes. We are committed to creating change together through research excellence, operational excellence and a culture that values diversity of thought and experience. At UQ, you’ll enjoy a workplace where your contribution is recognised and where you can continue to grow your career while making a tangible impact. The broader benefits of joining the UQ community include up to 26 weeks paid parental leave, 17% superannuation, 17.5% annual leave loading, flexible working arrangements where operationally appropriate, access to health and wellbeing initiatives, and ongoing professional development opportunities.# **Interested?**For more information about this opportunity, please contact Rebecca Bruce at [e-mail]. For application inquiries, please reach out to the Talent Acquisition team at [e-mail], stating the job reference number (below) in the subject line. When you apply, please ensure you upload a resume and cover letter summarising how your background aligns to the ‘About You’ section. Please note that applications received via email will not be accepted.# **Other Information**Pre-employment checks may include: verification of the right to work in Australia, qualifications, criminal history checks, mandatory immunisations, First Aid and/or CPR certification, and other role-specific checks. This may also include checks relating to gender-based violence matters or other integrity and conduct requirements. You must maintain unrestricted work rights in Australia for the duration of this appointment to apply. Employer sponsored work rights are not available for this appointment. Working with laboratory animals is an inherent requirement of the position. The appointment is therefore subject to, and conditional upon, satisfactory medical clearance(s), including disclosure of relevant medical history, to undertake such work without unreasonable risk to your health and safety. In addition, the employee is required to fully comply with necessary ongoing health monitoring procedures and control measures associated with the position. We're dedicated to equity, diversity, and inclusion. We recognise that career pathways and opportunities differ, and encourage applications from candidates who may not meet every criterion but can demonstrate their potential relative to opportunity. We’re also happy to support any accessibility needs throughout the recruitment process. Just let us know how we can help by emailing [e-mail] or calling [phone]. **Applications close Monday 26 October at 11.00pm AEST (R-69230).**