Research Admin & Data Coordination Officer

The University of Queensland; City of Brisbane; On-site; AUD 85,000 - 95,000; Full time

Benefits offered by this job

Flexible working arrangements

17% superannuation

Parental leave up to 26 weeks

Professional development opportunities

Job summary

The University of Queensland – Indooroopilly, QLD, is seeking an Administration Officer to support UQ Biological Resources (UQBR) at Long Pocket. This full-time, fixed-term position up to 22 October 2027 offers a base salary of $85,451 - $94,983 plus 17% super (HEW Level 5).

You will manage the Mosaic animal management database, coordinate animal movements, assist with ethics protocols, and provide admin support to the Director and Administration Manager in a collaborative environment.

Qualifications

• Completion of a degree with limited subsequent relevant experience; or completion of an advanced diploma qualification with at least one year of subsequent relevant experience; or an equivalent combination of relevant experience and education/training
• Demonstrated administration and coordination experience, including ability to review work practices and contribute to improvements in procedures and processes
• Strong proficiency in Microsoft Office applications and experience maintaining databases, managing data integrity and supporting and training users
• Excellent interpersonal and communication skills, with a demonstrated ability to provide high-quality customer service and build effective working relationships with a diverse range of stakeholders
• Strong organisational and time management skills, with the ability to manage competing priorities and meet deadlines in a dynamic environment
• Demonstrated initiative, sound judgement and the ability to work both independently and collaboratively as part of a team
• An understanding of research involving animals and the importance of accurate data collection, compliance and record keeping
• Demonstrated understanding of relevant Animal Ethics, Biosafety, Biosecurity and Workplace Health and Safety requirements, or the ability to rapidly acquire this knowledge

Responsibilities

• Maintain and update the Mosaic animal management database, support data integrity activities, assist with ethics protocol management, create, and review online training material and provide training and guidance to staff and students
• Support daily animal movements, orders, sales and deliveries across UQ campuses, ensuring efficient and accurate administration processes, when required
• Conduct asset stocktakes, maintain equipment and asset registers, coordinate equipment movements, and support office administration systems and workflows
• Provide specialised administrative support to the Director and Administration Manager, including stakeholder liaison, billing processes, reporting assistance, record management and general operational support

Skills

Administration

Coordination

MS Office

Data management

Customer service

Stakeholder liaison

Time management

Teamwork

Education

Bachelor’s degree or higher

Advanced diploma with relevant experience

Tools

Mosaic database

Ethics protocol management system

Training material creation

Job description

The University of Queensland – Indooroopilly, QLD, is seeking an Administration Officer to support UQ Biological Resources (UQBR) at Long Pocket. This full-time, fixed-term position up to 22 October 2027 offers a base salary of $85,451 - $94,983 plus 17% super (HEW Level 5).

You will manage the Mosaic animal management database, coordinate animal movements, assist with ethics protocols, and provide admin support to the Director and Administration Manager in a collaborative environment.