Administration Officer | Nanyima

Apollo Care Alliance; Mirani; On-site; AUD 36,000 - 43,000; Full time

Benefits offered by this job

Competitive salary packaging

EAP for you and family

Ongoing PD

Referral rewards

Award-winning culture

Job summary

Nanyima Care is seeking an Administration Officer to drive payroll, rostering and HR administration in our Not-for-Profit Residential Aged Care facility. You will report to the Residential Service Manager and work full-time, delivering accurate payroll submissions, roster alignment, and quality records management.

Ideally you bring experience in Business/Administration, strong rostering within aged care, and a proactive, process-driven mindset to support resident-first care and efficient

Qualifications

• Qualification or experience in Business, Administration, or related field.
• Demonstrated payroll experience.
• Strong rostering experience within Residential Aged Care.
• NDIS Worker Check (or willingness to obtain) – mandatory.
• Excellent organisational and prioritisation abilities.

Responsibilities

• Roster Coordination – align rosters to the master roster.
• Assist with Payroll and Time Sheet submissions.
• Replace staff on leave and liaise with HR about vacancies.
• Support resident admissions, finance and accounts with attention to detail.
• Facilitate HR administration, roster coordination and quality improvement.
• Manage records and document preparation.

Skills

Payroll experience

HR experience

Rostering experience

Organisational skills

Communication skills

Stakeholder engagement

NDIS Worker Check ready

Education

Business/Administration qualification

Job description

The Role

We’re seeking a detail-oriented, process-focused Administration Officer professional with a knack for organisation and a passion for making a difference. Reporting directly to the Residential Service Manager, working Full-Time you’ll oversee key functions such as Payroll & Roster coordination, human resources administration, and general office support.

About Us

Nanyima Care is a stand-alone Not-for-Profit Residential Aged Care Facility, under the governance of dedicated volunteers from within our local community, who contribute to the planning, management, and growth of the facility. At the heart of our offering is a deep commitment to a resident first approach. Maintaining safety and quality in everything we do, promoting working together to achieve together, by using our resources wisely.

What We Offer

• Competitive rates of $25.70 - $30.34 + 12% Super + Leave Loading
• Not-for-profit salary packaging up to $15,900 tax-free + Meals & Entertainment benefits
• Employee Assistance Program (EAP) for you and your immediate family (24/7 access)
• Ongoing onsite and online professional development
• Employee referral rewards program! Extra $$$ for every referral
• Be part of an organisation recognised for its award-winning culture

Key Responsibilities

• Roster Coordination – Ensuring roster alignment to the master roster.
• Assistance with Payroll and Time Sheet Submissions.
• Replacement of staff on leave and liaising with HR about roster vacancies.
• Supporting resident admissions, finance, and accounts management with meticulous attention to detail.
• Facilitating human resource administration, roster coordination, and quality improvement activities.
• Records management and document preparation.

What You Will Bring

• Qualification or experience in Business, Administration, or a related field
• Demonstrated payroll experience
• Sound Recruitment Experience and HR Experience
• Strong rostering experience within Residential Aged Care (essential)
• Excellent organisational skills with a proactive and process-driven mindset
• Ability to manage competing priorities in a fast-paced environment
• Strong communication and stakeholder engagement skills
• NDIS Worker Check (or willingness to obtain) – mandatory
• A compassionate and empathetic approach

If you are an experienced administrator with strong rostering and payroll capability, and you are passionate about supporting quality aged care through efficient systems and workforce coordination, we would love to hear from you.