Administration Officer — Landscaping & Construction

SHAE Enterprises.pty.ltd; Ballarat; On-site; AUD 52,000 - 68,000; Part time

Benefits offered by this job

On-the-job training provided

Supportive team environment

Job summary

SHAE Enterprises.pty.ltd in Ballarat is seeking an organised Administration Officer to support a busy landscaping and construction team. The role covers invoicing, payroll, system updates and general office tasks, with flexibility for part-time or full-time hours based on candidate availability.

You will work closely with a practical team, ensuring accurate records and smooth day-to-day operations, including budgeting, variations, and project documentation within the Ballarat base.

Qualifications

• Experience in administration, invoicing and payroll is essential.
• Proficiency with computer systems and general office software.
• Experience with AroFlo or similar job management software is highly regarded.
• Strong attention to detail and good organisational skills.
• Reliable, punctual and willing to learn.

Responsibilities

• General administration and office support
• Preparing and processing invoices
• Assisting with payroll tasks
• Using and updating the AroFlo job management system
• Supporting the landscaping and construction team with scheduling, records, and job information
• Creating POs, matching project POs with bills in Company systems and managing costings of projects to ensure within budget
• Prepare and submit project variations for approval
• Maintaining accurate documentation and assisting with day-to-day business operations

Skills

Attention to detail

Organisational skills

Computer literacy

Communication skills

AroFlo familiarity

Tools

AroFlo

Job description

Administration Officer — Landscaping & Construction

Administration Officer — Landscaping & Construction

We are seeking an organised and reliable Administration Officer to join our Ballarat-based landscaping and construction team. This role is suited to someone who enjoys variety, works well with a practical team, and is comfortable supporting day-to-day office and business operations.

About the Role

The successful applicant will provide administration support across a busy landscaping and construction business, assisting with invoicing, payroll, system updates, and general office tasks. The role can be offered on a part-time or full-time basis, depending on the right candidate’s availability and experience.

Key Responsibilities

• General administration and office support
• Preparing and processing invoices
• Assisting with payroll tasks
• Using and updating the AroFlo job management system
• Supporting the landscaping and construction team with scheduling, records, and job information
• Creating POs, matching project POs with bills in Company systems and managing costings of projects to ensure within budget
• Prepare and submit project variations for approval
• Maintaining accurate documentation and assisting with day-to-day business operations

About You

• Strong attention to detail and good organisational skills
• Confident with computers and general office systems
• Reliable, punctual, and willing to learn
• Good communication skills and a helpful attitude
• Proficiency in AroFlo or similar job management software highly regarded
• Previous administration, invoicing, payroll experience is essential

What We Offer

• On-the-job training provided
• Part-time or full-time position available
• Supportive team environment
• Opportunity to work with a leading landscaping and construction business based in Ballarat