Administrative Specialist — Landscaping & Construction

SHAE Enterprises.pty.ltd; Ballarat; On-site; AUD 52,000 - 68,000; Part time

Benefits offered by this job

On-the-job training provided

Supportive team environment

Job summary

SHAE Enterprises.pty.ltd in Ballarat is seeking an organised Administration Officer to support a busy landscaping and construction team. The role covers invoicing, payroll, system updates and general office tasks, with flexibility for part-time or full-time hours based on candidate availability.

You will work closely with a practical team, ensuring accurate records and smooth day-to-day operations, including budgeting, variations, and project documentation within the Ballarat base.

Qualifications

• Experience in administration, invoicing and payroll is essential.
• Proficiency with computer systems and general office software.
• Experience with AroFlo or similar job management software is highly regarded.
• Strong attention to detail and good organisational skills.
• Reliable, punctual and willing to learn.

Responsibilities

• General administration and office support
• Preparing and processing invoices
• Assisting with payroll tasks
• Using and updating the AroFlo job management system
• Supporting the landscaping and construction team with scheduling, records, and job information
• Creating POs, matching project POs with bills in Company systems and managing costings of projects to ensure within budget
• Prepare and submit project variations for approval
• Maintaining accurate documentation and assisting with day-to-day business operations

Skills

Attention to detail

Organisational skills

Computer literacy

Communication skills

AroFlo familiarity

Tools

AroFlo

Job description

SHAE Enterprises.pty.ltd in Ballarat is seeking an organised Administration Officer to support a busy landscaping and construction team. The role covers invoicing, payroll, system updates and general office tasks, with flexibility for part-time or full-time hours based on candidate availability.

You will work closely with a practical team, ensuring accurate records and smooth day-to-day operations, including budgeting, variations, and project documentation within the Ballarat base.