Sport Programs Administrator

Department of Education Victoria; Melbourne; On-site; AUD 52,000 - 64,000; Full time

Job summary

Melbourne Girls' College in Richmond, Victoria seeks a dedicated Sports Assistant to provide administrative, organisational and practical support to the Physical Education and Sport Department, helping with curriculum delivery, sporting programs and interschool competitions.

Reporting to the Sport Leader and Business Manager, you will organise team registrations, fixtures, attendance, communications and equipment, while maintaining facilities, complying with college policies and safeguarding

Qualifications

• SC1 Demonstrated capacity to perform duties consistent with established guidelines and frameworks, including coordinating and supporting others in respect to specific work functions relevant to the role.
• SC2 Demonstrated capacity to work and collaborate with others in a team environment.
• SC3 Demonstrated capacity to communicate effectively in a team environment, including high level oral and written communication skills.
• SC4 Possess the technical knowledge and expertise relevant to the position.
• SC5 Demonstrated capacity to provide advice and support to management and other school staff in respect to the work area.
• SC6 A commitment to professional learning and growth for both self and others.

Responsibilities

• Provide administrative, organisational and practical support to the Sport Leader and Physical Education teaching staff in the delivery of College sporting programs, competitions and events.
• Assist with the organisation and administration of interschool sporting competitions, team tryouts, training sessions and other College sporting activities, under the direction of the Sport Leader.
• Prepare and maintain sporting team registrations, student sign-up forms, team lists, fixtures, schedules and relevant event documentation.
• Use Compass to create and update sporting events, maintain student participation records, monitor consent requirements and prepare accurate attendance documentation in accordance with College procedures.
• Assist with the preparation and distribution of communications to students, staff and student coaches regarding sporting events, team tryouts, training schedules and participation requirements.
• Prepare and maintain sporting documentation, including team sheets, attendance records, competition rules, fixtures and relevant information required by staff attending sporting events.
• Assist with the preparation, distribution and collection of sporting uniforms and equipment for interschool competitions, training sessions and College sporting events.
• Maintain accurate inventories of sporting equipment, uniforms and departmental resources, including stocktakes, monitoring supplies and reporting equipment replacement or maintenance requirements.
• Arrange the laundering, organisation and appropriate storage of sporting uniforms to ensure their availability for upcoming competitions and events.
• Provide practical support to Physical Education teaching staff, including the preparation, setup and pack-up of equipment and resources for curriculum programs, sporting activities and practical classes.
• Assist with the preparation and organisation of sporting facilities and equipment for team tryouts and sporting competitions.
• Undertake routine organisation, cleaning and upkeep of the gymnasium, fitness centre, sporting equipment storerooms and associated Physical Education facilities to ensure equipment and resources are appropriately stored and accessible.
• Conduct routine checks of indoor and outdoor sporting facilities and equipment, identifying and reporting maintenance concerns, hazards or equipment issues to relevant staff in accordance with College procedures.
• Prepare first aid kits and relevant medical supplies for staff attending off-site sporting activities, following established College procedures and staff instructions.
• Maintain and update sporting schedules, facilities bookings, student participation records and departmental information using relevant College systems.
• Assist with the preparation of sporting reports, newsletter contributions and communications promoting student participation, sporting events and achievements.
• Maintain and update Physical Education and Sport noticeboards, including sporting schedules, upcoming events, team information, photographs and student achievements, in accordance with College privacy and consent requirements.
• Provide routine administrative support to the Physical Education Department, including filing, record keeping, preparation of documents, resource management and maintaining an organised departmental office.
• Work collaboratively with teaching staff, students and other College personnel to support the safe and efficient delivery of Physical Education and sporting programs, in accordance with College policies and Child Safe Standards.
• Undertake other duties as directed by the Principal and Business Manager

Skills

Leadership within a team

Team collaboration

Effective communication

Administrative support

Job description

Melbourne Girls' College in Richmond, Victoria seeks a dedicated Sports Assistant to provide administrative, organisational and practical support to the Physical Education and Sport Department, helping with curriculum delivery, sporting programs and interschool competitions.

Reporting to the Sport Leader and Business Manager, you will organise team registrations, fixtures, attendance, communications and equipment, while maintaining facilities, complying with college policies and safeguarding