Office Administrator & Payroll Officer

Quantum Civil; Geelong; On-site; AUD 65,000 - 75,000; Full time

Job summary

Quantum Civil is seeking an Administration and Payroll Officer in Geelong to support finance and administration. The role is ideal for someone who is eager to learn and grow with a rapidly expanding civil construction business.

You will handle accounts payable/receivable, payroll processing, general admin, HR support, asset management, and bookkeeping. A qualification in accounting/finance/HR and 2 years’ experience are preferred, with basic training provided.

Qualifications

• Qualification in Accounting, Finance, HR or related field.
• 2 years’ experience in a similar role (civil construction industry experience a plus).
• Strong attention to detail and accuracy.
• Good organisational and time management skills.
• Proficiency in Microsoft Office (Excel, Word, Outlook) – knowledge of accounting software an advantage.
• Positive attitude and willingness to learn – basic training will be provided.
• Adaptive and able to work effectively in a fast-paced industry.

Responsibilities

• Accounts Payable & Receivable – Processing invoices, payments, and receipts in a timely manner.
• Payroll – Assisting with weekly/fortnightly payroll processing and employee records.
• General Administration – Supporting day-to-day office tasks and coordination.
• Basic HR Support – Assisting with onboarding, employee records, and compliance.
• Asset Management – Tracking and maintaining company assets and registers.
• Record Keeping & Bookkeeping – Maintaining accurate financial records and documentation.

Skills

Attention to detail

Organisational skills

Time management

Accounting basics

Microsoft Office

Excel

Learning mindset

Education

Accounting/Finance/HR qualification

Tools

Accounting software

Job description

We are a rapidly growing civil construction business with a strong pipeline of exciting projects. As we continue to expand, we are seeking a motivated Administration and Payroll Officer to join our team and support our finance and administration functions.

This role is ideal for someone who is eager to learn, thrives in a fast-paced environment, and wants to grow alongside a dynamic company.

Key Responsibilities:

Accounts Payable & Receivable – Processing invoices, payments, and receipts in a timely manner

Payroll – Assisting with weekly/fortnightly payroll processing and employee records

General Administration – Supporting day-to-day office tasks and coordination

Basic HR Support – Assisting with onboarding, employee records, and compliance

Asset Management – Tracking and maintaining company assets and registers

Record Keeping & Bookkeeping – Maintaining accurate financial records and documentation

About You:

Qualification in Accounting, Finance, HR or a related field

2 years’ experience in a similar role (civil construction industry experience is a plus)

Strong attention to detail and accuracy

Good organisational and time management skills

Basic understanding of accounting principles

Proficiency in Microsoft Office (Excel, Word, Outlook) – knowledge of accounting software an advantage

Positive attitude and willingness to learn – basic training will be provided

Adaptive and able to work effectively in a fast-paced industry

Ability to work well in a small, close-knit team

Why Join Us?

Opportunity to work with a fast-growing business in the civil construction sector

Hands-on experience across multiple facets of accounting and administration

Career growth opportunities as the business expands

Supportive team environment that values initiative and development

If you’re ready to take the next step in your accounting career and grow with us, we’d love to hear from you!