Administration Officer Level 2

Paxus - Technology + Digital Talent; Maroochydore; On-site; AUD 65,000 - 75,000; Full time

Job summary

Paxus - Technology + Digital Talent on the Sunshine Coast seeks an organised Administration Officer to join a busy operational team in Maroochydore. This role offers variety, responsibility and the chance to contribute to community infrastructure services.

You will provide administrative support to ensure programs, projects and day-to-day activities run efficiently and on time. The ideal candidate will be proactive, detail-oriented and able to work with internal and external stakeholders.

Qualifications

• Certificate III in Business Administration, Local Government or equivalent.
• Experience in administration, secretarial or business office environments.
• Strong written and verbal communication skills.
• Excellent Microsoft Office skills (Word, Excel, PowerPoint, Outlook).
• Strong attention to detail and data entry capabilities.
• Current C-class driver’s licence.

Responsibilities

• Provide high-level administrative and secretarial support to the team.
• Respond to enquiries and provide timely, accurate information.
• Prepare correspondence, reports and business materials.
• Maintain accurate records and information systems.
• Process financial transactions and prepare reports.
• Assist with daily banking/EFTPOS reconciliations and month-end reconciliations.
• Gather, analyse and prepare information for regular reports.
• Assist with projects, research and administrative activities as required.
• Support workflow management and meet deadlines.
• Provide on-the-job training to other team members.

Skills

Organised and proactive

Strong communication skills

Time management

Team collaboration

Education

Certificate III in Business Administration

Tools

Word

Excel

PowerPoint

Outlook

Job description

Administration Officer – Level 02

Location: Maroochydore, Sunshine Coast
Start: Immediate / ASAP

Are you an organised and proactive administration professional looking for your next opportunity on the Sunshine Coast?

We are currently seeking an Administration Officer to join a busy operational team in a role that offers variety, responsibility and the opportunity to contribute to important community infrastructure services.

About the Role

This is a great opportunity for an experienced administrator who enjoys working in a fast-paced environment, providing high-quality administrative support and working with a range of internal and external stakeholders.

You will provide administrative and business support to an operational team, helping ensure programs, projects and day-to-day activities are delivered efficiently and on time.

Key Responsibilities

• Provide high-level administrative and secretarial support to the team.
• Respond to internal and external enquiries and provide timely, accurate information.
• Prepare correspondence, reports, documentation and other business materials.
• Maintain accurate records and information systems.
• Process financial transactions and prepare relevant reports.
• Assist with daily banking/EFTPOS reconciliations, weekly journal reporting and end-of-month reconciliations.
• Gather, analyse and prepare information for regular reporting requirements.
• Assist with specific projects, research and administrative activities as required.
• Support workflow management and ensure deadlines are met.
• Provide on-the-job support and training to other team members where required.
• Work collaboratively with internal stakeholders and contribute to a positive team environment.

About You

We are looking for someone who is organised, adaptable and confident working with people at all levels. You will have strong attention to detail and the ability to manage competing priorities while maintaining a high standard of work.

Ideally, you will have:

• Certificate III in Business Administration, Local Government or a related discipline, or equivalent relevant experience.
• Previous experience in administration, secretarial or business office environments.
• Strong written and verbal communication skills.
• Excellent Microsoft Office skills, particularly Word, Excel, PowerPoint and Outlook.
• Strong attention to detail and accurate data entry/document preparation skills.
• Demonstrated time management and organisational skills.
• The ability to work under pressure and meet deadlines.
• Strong problem-solving skills and a proactive, "can-do" approach.
• The ability to work effectively both independently and as part of a team.
• A current C-class driver's licence.
• Experience with Quarry Management systems or weighbridge operations would be advantageous, although the ability to quickly learn these systems will also be considered.

Why Consider This Opportunity?

• Work in a professional and supportive team environment.
• Gain experience within a large, community-focused organisation.
• Enjoy a varied administration role rather than repetitive back-office work.
• Opportunity to contribute to projects and services that support the local community.
• Convenient Sunshine Coast / Maroochydore location.
• Great opportunity for an experienced administrator looking for their next career move.

If you are an organised administration professional who takes pride in delivering quality work and enjoys being part of a collaborative team, we would love to hear from you.

Paxus values diversity and welcomes applications from Indigenous Australians, people from diverse cultural and linguistic backgrounds and people living with a disability. If you require an adjustment to the recruitment process, including the application form in an alternate format, please contact me on the above contact details.