Administration Officer

Martian Logic Pty; Perth; Hybrid; AUD 60,000 - 75,000; Full time

Benefits offered by this job

Competitive pay rate

Ongoing training and career growth

Job summary

Aegis Alfred Carson in Claremont, WA is seeking a positive Administration Officer to support reception, rostering, admissions and daily operations. You will work closely with the Facility Manager and broader team to ensure smooth service delivery and resident experience.

Responsibilities include rostering, payroll preparation, handling guest arrivals, and general admin. Experience in aged care or front-facing administration is preferred.

Qualifications

• Extensive knowledge of rostering practices and systems.
• Payroll experience preferred but not essential.
• Experience in front-facing administration/reception in a fast-paced environment.
• Passion for delivering quality customer service and building relationships.
• High levels of accuracy and data entry skills.
• Aged Care experience desirable but not essential.

Responsibilities

• Provide a professional and friendly reception to residents, families, visitors and staff.
• Process new resident admissions.
• Create and maintain fortnightly rosters for staff and manage shifts.
• Manage sick leave, parental leave, and shift swaps.
• Undertake payroll preparation and general admin duties.
• Filing, archiving, onboarding/offboarding and other tasks as directed by the Facility Manager.
• Coordinate with agency staff and support scheduling with students on placements.

Skills

Rostering

Payroll experience

Front-facing administration

Customer service

Data entry

Tools

Payroll software

Job description

We are seeking a positive and enthusiastic Administration Officer to join our Alfred Carson. The role will support reception, rostering, admissions, and daily operations while working collaboratively with the Facility Manager and wider team.

About the Facility

Set amongst the prestigious streets of Claremont, Aegis Alfred Carson is a Residence that includes a host of well-appointed amenities including an in-house cinema, beauty salon, hydro spa, library, café, alfresco courtyard dining, quality furnishings and lounge areas where residents and guests can mingle in a relaxed and social atmosphere.

As an integral part of the team, you will:

• Provide a professional and friendly reception to our residents, families, visitors, and staff.
• New resident admission in the facility.
• Create and maintain fortnightly rosters for staff, managing master rosters, daily allocation sheets and offering all shifts out, covering sick calls etc. that meet all service delivery requirements within the facility.
• Sick Leave Management, Parental Leave, Shift Swaps, Permanent Shifts.
• Undertake essential administrative functions such as rostering, payroll preparation, compliance, and interacting with all staff.
• Perform general administrative duties such as filing, archiving, staff onboarding offboarding and other duties as directed by the Facility Manager.
• Managing agency staff.
• Scheduling of students across the facility during placements.
• Assist the Facility Manager and other senior staff with tasks as required.
  

About Aegis

The Aegis Aged Care Group has been providing quality care services to West Australians for over 40 years. We are committed to excellence through imagination and innovation, providing a quality life for those who live in one of our 29 Care Facilities in WA. Aegis is our State's largest Residential Aged Care Provider employing over 5000 staff.

Our culture of coaching and continuous improvement means not only will you get to work in a challenging and rewarding environment, but also within a company that fosters the growth of all employees.

While working at Aegis, we will provide you with a range of benefits including:

• Competitive rates of pay.
• Ongoing training and opportunities for career growth.

Requirements of the role

• Extensive knowledge of rostering practices and systems and strong problem-solving ability.
• Payroll experience preferred but not essential
• Experience in front-facing administration/reception in a fast-paced, dynamic environment.
• Passion for delivering quality customer service and excellent relationship building skills.
• High levels of accuracy and data entry skills.
• Aged Care Experience desirable but not essential.

Administration Officer

Administration & Office Support Administrative Assistants

Alfred Carson | Claremont, Western Australia 6010 Australia