Administration Officer

Cleanaway; Narangba; Hybrid; AUD 55,000 - 75,000; Full time

Benefits offered by this job

Paid parental leave

Novated leasing

Flu vaccinations

EAP access

Health insurance discounts

Company discounts

Job summary

Cleanaway in Narangba is seeking an enthusiastic Administration Officer to join our team, ensuring smooth operations and strong customer service for internal and external stakeholders.

You will manage invoicing, purchasing support, and liaise between finance and operations to keep processes efficient across multiple sites. The role values problem-solving, organisation, and teamwork within a leading Australian waste management company.

Qualifications

• Previous administration experience with purchasing focus.
• Strong relationship-building with suppliers and internal teams.
• Excellent written and verbal communication.
• Calm, positive and solutions-focused under pressure.
• Exceptional attention to detail and strong time management.
• Ability to work autonomously in a dynamic, fast-paced environment.
• Proficiency in JDE, Coupa and Excel.

Responsibilities

• Prepare invoices and reconcile at end of month.
• Respond promptly to internal and external supplier enquiries via email.
• Action email requisitions for services, consumables, disposals and transport.
• Act as a key liaison between our finance and operations teams.
• Manage recurring purchase orders for multiple locations.
• Review and action supplier invoices.
• Ensure month-end processes are performed.

Skills

Administration experience

Purchasing focus

Relationship-building

Communication skills

Time management

Autonomous work

JDE

Coupa

Excel

Microsoft Office

Tools

JDE

Coupa

Excel

Microsoft Office

Job description

Join Australia’s leader in sustainable, total waste management solutions.

About Us

Joinus at Cleanaway and contribute to making a sustainable future possible, together. We transform waste into resources and renewable energy. When you start to think of waste as a resource, it opens a world of possibilities.

As a high growth, ASX listed organisation with over 10,000 employees, our goal is to be recognised by our customers as the most innovative and sustainable waste management company with industry leading HSE performance. We are Australia’s largest company in this sector, providing essential services to millions of customers and communities nationally.

The Opportunity

We’re looking for an enthusiastic Administration Officer to join our Narangba team and play a key role in delivering exceptional service to our internal and external customers.

If you’re someone who thrives on variety, values teamwork, and enjoys keeping operations running smoothly, this could be the perfect opportunity for you!

Your day will be diverse and rewarding as you:

• Prepare invoices and reconcile at end of month
• Respond promptly to internal and external supplier enquiries via email
• Action email requisitions for services, consumables, disposals and transport
• Act as a key liaison between our finance and operations teams
• Manage recurring purchase orders for multiple locations
• Review and action supplier invoices
• Ensure month-end processes are performed

About you

You’re someone who enjoys problem ‑ solving, staying organised, and building positive relationships. You bring a professional and friendly approach to everything you do, and you take pride in delivering high-quality work. You will also have:

• Previous experience in an administration role, ideally with a purchasing focus
• Strong relationship-building skills with suppliers and internal teams
• Excellent written and verbal communication skills
• The ability to stay calm, positive, and solutions ‑ focused under pressure
• Exceptional attention to detail and strong time ‑ management skills
• The ability to work autonomously in a dynamic, fast ‑ paced environment
• Solid proficiency across JDE, Coupa, Microsoft Office, particularly Excel

Benefits

• Attractive salary package
• Paid parental leave
• Great company benefits:Annual employee share plan offer, novated leasing, optional flu vaccinations, EAP access, discounts on private health insurance, company discounts + much more!

Our Process

Our recruitment process involves a number of checks including, but not limited to, criminal history, medicals, drug & alcohol testing, as well as verification of qualifications, licences and right-to-work status.

All internal applicants will receive a notification within 2 weeks of the closing date of this advertisement.

We are dedicated to improving employment outcomes and encourage applications from Aboriginal and Torres Strait Islander peoples. We also welcome candidates of all ages, abilities, gender identities, experiences (including veterans), and cultural backgrounds.

We’re looking for an enthusiastic Administration Officer to join our Narangba team and play a key role in delivering exceptional service to our internal and external customers.If you’re someone who thrives on variety, values teamwork, and enjoys keeping operations running smoothly, this could be the perfect opportunity for you!

We’re looking for an enthusiastic Administration Officer to join our Narangba team and play a key role in delivering exceptional service to our internal and external customers.If you’re someone who thrives on variety, values teamwork, and enjoys keeping operations running smoothly, this could be the perfect opportunity for you!