Administration Officer

st catherine moorabbin; Melbourne; On-site; AUD 54,000 - 63,000; Part time

Job summary

St Catherine's Primary School, Moorabbin, invites applications for an Administration Officer to join our front-office and finance team for 2027. The fixed-term contract covers a 9-day fortnight, with duties including welcoming visitors and managing school administration and budgeting tasks.

Candidates with school administration or finance experience, strong organisation, and a proactive attitude are encouraged to apply. Relevant checks and training in ICON and nForma will be supported.

Qualifications

• Valid Working with Children Check (Employee).
• Satisfactory National Police Record Check.
• Willingness to undertake professional learning in ICON (Finance) and nForma (Student Management).

Responsibilities

• Front of House: provide warm, efficient reception to visitors, parents and students.
• Financial Administration: assist with core school finance duties; training provided for ICON and nForma.
• Technical Proficiency: use standard office software, spreadsheets and word processing.
• Operational Initiative: support day-to-day school routines with a proactive approach.

Skills

Front of House

Financial Administration

Technical Proficiency

Operational Initiative

Tools

ICON

nForma

Microsoft Office

Job description

Contract Type: Contract Position Part Time (0.90 FTE)

Applications Close: 23 November 2026

St Catherine's Primary School, Moorabbin seeks an Administration Officer for a fixed-term contract (9-day fortnight) for the 2027 school year, assisting with front-of-house reception and financial administration.

Join Our Team: School Administration Officer (Fixed-Term)

Location: St Catherine's Primary School, Moorabbin

Term: Wednesday 27 January 2027 - Wednesday 26 January 2028 (Strong potential for ongoing placement)

Schedule: 9-Day Fortnight (Every 2nd Friday off)

Classification: Education Support Category B, Level 3 (ESB-3) | Award: CEMEA 2022 (Salary determined based on experience)

About the Role

St Catherines Primary School is inviting applications for a dedicated Administration Officer to join our vibrant team for the 2027 academic year.

As a key member of our front-office operations, you will serve as a welcoming first point of contact for our community while managing essential financial and school administration tasks. If you are highly organized, proactive, and passionate about contributing to a positive learning environment for students, staff, and families, we would love to hear from you.

We welcome candidates with a background in school administration or finance, as well as skilled administrative professionals eager to bring their expertise to a rewarding educational setting.

Key Responsibilities & Capabilities

• Front of House Excellence: Providing warm, efficient reception support to visitors, parents, and students.
• Financial Administration: Assisting with core school finance duties (training provided for ICON and nForma systems).
• Technical Proficiency: Strong working knowledge of standard office software, including spreadsheets and word processing.
• Operational Initiative: Demonstrating a self-motivated approach to supporting day-to-day school routines.

Key Selection Criteria & Qualifications

To be considered for this role, applicants must possess:

• Valid Working with Children Check (Employee)
• Satisfactory National Police Record Check
• Willingness and capacity to undertake professional learning in ICON (Finance) and nForma (Student Management)

Child Safety Commitment

St Catherine's Primary School holds a zero-tolerance policy for child abuse and is fully committed to creating a safe, nurturing environment for all children. All employees must adhere to the 11 Child Safe Standards and complete comprehensive background checks prior to commencement.

Affiliation: Catholic
Teaching Level: Primary
Gender: Coed

100 Students
10 TeachingStaff
7 Non-Teaching Staff

Single School

Our beautiful school grounds are located in Fletcher Street, Moorabbin in the City of Kingston. Our modern facilities provide an inviting environment for learning. Our dedicated staff deliver personalised learning opportunities, encouraging all learners to experience success.Our Catholic faith is lived and experienced daily in our school community. Our students are valued, nurtured and supported to be the best version of themselves.