Administration Officer (Administration)

Catholic Education Western Australia Limited; Sydney; On-site; AUD 60,000 - 70,000; Full time

Job summary

St Joseph’s Primary School is seeking a friendly, professional School Administration Officer to join our team, commencing January 2027. This front-office role involves welcoming parents, students and visitors and delivering efficient administrative support to the school community.

The ideal candidate has school administration or receptionist experience, with familiarity of AoS and SEQTA systems. The role runs 42 weeks per year, 5 days a week, 8:00am–4:00pm, with flexibility on alternate hours.

Qualifications

• Previous experience in school administration, receptionist or secretarial role preferred.
• Familiarity with AoS and SEQTA school administration systems is advantageous.
• Must be able to handle confidential information with discretion.

Responsibilities

• Front-of-house role: greet parents, students, staff and visitors and provide efficient administrative support.
• Maintain accurate records, data entry and data integrity across school systems.

Skills

Interpersonal skills

Administrative skills

Data entry

Attention to detail

Discretion

Time management

Flexibility

Initiative

Tools

Microsoft Office 365

Word

Excel

Outlook

Job description

Position Details

St Joseph’s Primary School is seeking a friendly, professional and highly organised School Administration Officer to join our school commencing in January 2027.

This is an important front-office position within our school. As one of the first points of contact for parents, students, staff and visitors, the successful applicant will play a significant role in providing a welcoming, efficient and supportive administrative service to our school community.

Previous experience in a school administration, receptionist or secretarial role would be highly regarded. Familiarity with school administration systems, particularly AoS and SEQTA, would be an advantage. The role is for 42 weeks, per year, including school terms. Working hours are 5 days a week 8:00am – 4:00pm. The successful applicant can discuss alternate hours of work.

Selection Criteria

• A commitment to supporting the Catholic ethos, values and mission of St Joseph’s Primary School.
• Previous experience in an administrative, secretarial or receptionist role.
• Excellent interpersonal skills, with a friendly, professional and welcoming manner.
• Strong written and verbal communication skills.
• Well-developed organisational, administrative and customer service skills.
• Proficiency in Microsoft Office 365 applications, particularly Word, Excel and Outlook.
• Accurate and efficient data entry skills, with strong attention to detail.
• The ability to manage confidential and sensitive information with professionalism and discretion.
• A flexible and adaptable approach, with the ability to show initiative

The Following Would Be Advantageous

• Previous experience working in a school or similar educational environment.

Familiarity With AoS And SEQTA School Administration Systems.Essential Requirements

• A current Working with Children Check.
• A satisfactory National Criminal History Check.
• A current Senior First Aid Certificate.
• Familiarity with AoS and SEQTA school administration systems.

All employees of Catholic Education Western Australia are required to support the Catholic ethos in the performance of their duties. To be eligible to apply, you must be legally permitted to work in Australia.

In applying for this position you will be providing personal information to the School. This information will be used in order to assess your application for employment.

A current National Police History Check as issued by the Department of Education Western Australia must also be included. The appropriate Criminal History Record Check form is available from the Department of Education website.

On appointment successful applicants will require a Working with Children Check. Application forms are available at certain Australia Post Outlets throughout the State. A list of participating Australia Post outlets can be found on the Australia Post website. An application for a WWC must be made in person.