Administration Officer

State of Victoria; Geelong; On-site; AUD 45,000 - 60,000; Full time

Job summary

State of Victoria is seeking an Administration Officer to support day-to-day administration for Hubs and provide broad secretariat and support functions. The role focuses on service access, workforce support, and acting as a point of contact for partner agencies and stakeholders.

Attention to detail and teamwork are essential, along with the ability to communicate sensitively and effectively with a diverse range of contacts.

Qualifications

• Attention to detail and teamwork underpin success in this role.
• Ability to communicate sensitively and effectively with a diverse range of stakeholders.
• Proven ability to manage administrative processes and information systems.

Responsibilities

• Provide support with administrative processes and information systems (CRM, etc).
• Maintain accurate reports and records of financial information and asset management.
• Assist with fleet administration, room bookings, and logistical planning.
• Handle stakeholder correspondence with FSV, DFFH and partner agencies and answer queries.

Skills

Secretariat support

Administrative duties

Stakeholder liaison

Data entry

Tools

CRM system

Job description

THE ROLEThe Administration Officer is a position in some Orange Door sites. The position will be involved in the day-to-day administration for the Hubs, as well as providing wide ranging secretariat and support functions. The position has key functions in supporting service access and the workforce, as well as providing a point of contact for key stakeholders from a diverse range of partner agencies, government, private and public sectors.Attention to detail and teamwork underpin success in this role as well as a demonstrated ability to communicate sensitively and effectively.ACCOUNTABILITIES INCLUDEUnder general direction, provide assistance with administrative processes and information systems such as the Client Relationship Management sytem, fleet administration, room bookings and logistical planningKeep accurate reports and records of financial information and assets management and perform financial administration duties under approvalAssist with administrative processes in relation to stakeholder correspondence with FSV, DFFH and Partner agency staff and stakeholders, and be able to answer queries, provide timely advice and undertake general follow up action as requiredPlease open the position description to read more.HOW TO APPLYApplicants are encouraged to apply online. Attachments can be uploaded in .doc, .docx, .pdf, .txt or .rtf formats.Applicants are required to submit a CV and Cover Letter (max 2 pages) outlining their suitability to the role in line with the Key Selection Criteria.Applicants must be an Australian Citizen, Permanent Resident or hold a valid work permit or visa. Work eligibility will be checked as part of the recruitment process.Preferred candidates will be required to complete pre-employment screening, including a national police check and misconduct screening.For more information on working with us and our recruitment process, please visit Department of Families, Fairness and Housing Victoria | Jobs (www.dffh.vic.gov.au/jobs)Please apply to submit your interest in this position.