Administration Officer

State of Victoria; Ballarat; On-site; AUD 60,000 - 70,000; Full time

Job summary

The Orange Door Administration Officer in Ballarat, Victoria, will handle day-to-day admin for the Hubs and provide secretariat support to the workforce. The role focuses on accuracy, organization, and timely communication with internal and external stakeholders.

Responsibilities include maintaining client records, managing fleet and room bookings, and assisting with financial administration under approval. WWCC is a required check; applicants must be eligible to work in Australia.

Qualifications

• Experience with admin processes and information systems.
• Working with Children Check (WWCC) required.
• Strong attention to detail and teamwork.

Responsibilities

• Maintain client records and reports in information systems.
• Coordinate fleet, room bookings, and logistics for hubs.
• Liaise with internal and external stakeholders and provide timely advice.

Skills

Attention to detail

Communication

MS Office

Tools

MS Office

Job description

THE ROLEThe Administration Officer in The Orange Door will be involved in the day-to-day administration for the Hubs, as well as providing wide ranging secretariat and support functions. The position holds responsibility for key administrative functions in supporting the Hub workforce.Attention to detail and teamwork underpin success in this role as well as a demonstrated ability to communicate sensitively and effectively across a range of internal and external stakeholders.ACCOUNTABILITIES INCLUDEUnder general direction, provide assistance with administrative processes and information systems such as the Client Records Management database, fleet administration, room bookings and logistical planningKeep accurate reports and records of financial information and assets management and perform financial administration duties under approvalAssist with administrative processes in relation to stakeholder correspondence with FSV, DFFH and partner agency staff and stakeholders, and be able to answer queries, provide timely advice and undertake general follow up action as requiredPlease open the position description to read more.This role requires a Working with Children Check.Further advice on obtaining this check can be found here: https://www.vic.gov.au/working-with-children-checkFor more information on what this means, and all other requirements, please see the Position Description.HOW TO APPLYApplicants are encouraged to apply online. Attachments can be uploaded in .doc, .docx, .pdf, .txt or .rtf formats.Applicants are required to submit a CV and Cover Letter (max 2 pages) outlining their suitability to the role in line with the Key Selection Criteria.Applicants must be an Australian Citizen, Permanent Resident or hold a valid work permit or visa. Work eligibility will be checked as part of the recruitment process.Preferred candidates will be required to complete pre-employment screening, including a national police check and misconduct screening.For more information on working with us and our recruitment process, please visit Department of Families, Fairness and Housing Victoria | Jobs (www.dffh.vic.gov.au/jobs)Please apply to submit your interest in this position.