Administration Officer

CBC Staff Selection; Cairns Regional; On-site; AUD 55,000 - 70,000; Full time

Job summary

CBC Staff Selection is seeking an experienced Administration Officer to join our client’s well-established local business in Cairns. The role offers variety, a hands-on team, and close collaboration with the Business Development Manager and owners to keep the office running smoothly.

You will handle quotations, data entry, invoicing, exhibitor support and general administration, with opportunities to assist across the business as priorities shift.

Qualifications

• Previous experience in administration, office support or a similar role.
• Strong organisational skills and excellent attention to detail.
• Confident using Microsoft Office and general business systems.
• Professional communication skills and a confident phone manner.
• Comfortable working with data, documentation and general accounts administration.
• Proactive, flexible and willing to assist across different areas of the business.
• Able to manage competing priorities in a busy, small-team environment.
• Experience within events, exhibitions or conferences would be advantageous.

Responsibilities

• Prepare quotations and documentation.
• Data entry and maintain databases and records.
• Invoicing and end-of-month processes support.
• Exhibitor administration and researching upcoming events.
• Answering phones and respond to enquiries.
• Maintain office supplies and shared areas.
• Support different areas of the business as priorities change.

Skills

Administration

Office support

Attention to detail

MS Office

Phone etiquette

Data entry

Accounts administration

Prioritisation

Communication skills

Tools

Microsoft Office

Job description

Our Client:

Our client is a well-established, locally owned business operating within the exhibitions, events and conferencing industry. With more than 40 years in operation, they support a diverse range of exhibitions, conferences, corporate events and special events across the region.

They are a small, hands-on team with a strong focus on organisation, quality service and delivering successful events for their clients.

The Opportunity:

An exciting opportunity is available for an experienced Administration Officer to join this well-established local business and provide administrative support across the office.

This is a varied, hands-on role where no two days will necessarily look the same. You’ll work closely with the Business Development Manager, while also supporting the business owners and wider team with the day-to-day administration that keeps the office organised and running smoothly.

Your responsibilities could include preparing quotations and documentation, data entry, maintaining databases and records, researching upcoming events and opportunities, exhibitor administration, invoicing and assisting with end-of-month processes.

You’ll also be a general office all-rounder, helping with answering phones, responding to enquiries, keeping on top of stationery and office supplies, maintaining shared areas including the kitchenette, and jumping in wherever administrative support is needed.

The role would suit someone who enjoys being busy, takes pride in keeping things organised and is happy to take ownership of the smaller details. You’ll need strong administration skills, initiative and a willingness to support different areas of the business as priorities change.

Your Skills & Experience:

• Previous experience in administration, office support or a similar role.
• Strong organisational skills and excellent attention to detail.
• Confident using Microsoft Office and general business systems.
• Professional communication skills and a confident phone manner.
• Comfortable working with data, documentation and general accounts administration.
• Proactive, flexible and willing to assist across different areas of the business.
• Able to manage competing priorities in a busy, small-team environment.
• Experience within events, exhibitions or conferences would be advantageous.

The Offer:

• Permanent full-time opportunity.
• Varied administration role with plenty of day-to-day diversity.
• Work closely with the Business Development Manager, business owners and wider team.
• Broad responsibilities across office administration, invoicing, exhibitor support, quoting, research and documentation.
• Opportunity to join a well-established, locally owned business with more than 40 years in operation.
• Supportive, small-team environment where everyone pitches in
• Interesting industry with exposure to exhibitions, conferences and events.

If you’re an organised administrator who loves research, enjoys working with data and documentation, and gets satisfaction from keeping things running smoothly behind the scenes, we’d love to hear from you.

Submit your application today for a confidential discussion.

This is a full-time, ongoing position based in Cairns, working Monday to Friday. Applicants must be able to work from Cairns and have the legal right to work in Australia in a manner that allows them to meet the ongoing requirements of the position. Employer sponsorship is not available for this role. Applicants who are relocating to Cairns should outline their proposed relocation and commencement timeframe in their application.