Administration Officer

Exacte Advisors Pty Ltd; Brisbane; On-site; AUD 45,000 - 60,000; Full time

Job summary

Exacte Advisors Pty Ltd in Darra, Brisbane's western suburbs, is seeking an Administration Officer to support day-to-day office operations, client relationships and internal systems. This is a permanent full-time, office-based role offering variety and a collaborative environment.

You will coordinate administration across accounting, bookkeeping and advisory teams, maintain databases and ensure accurate records. Attention to detail and strong communication are essential.

Qualifications

• Experience in administration, office management or a similar coordination role.
• Excellent client relationship management skills and communication abilities.
• Familiarity with cloud-based software and accounting workflows is a plus.

Responsibilities

• Support the smooth operation of the business and office processes.
• Coordinate administration across accounting, bookkeeping and advisory teams.
• Maintain databases, systems and records with high accuracy.
• Manage client relationships and client communications.
• Assist with onboarding new clients and general administrative tasks.

Skills

Administration

Office management

Client relations

Coordination

Attention to detail

Communication skills

Tools

XPM

Xero

Job description

Join a boutique accounting firm where people genuinely matter

AtExacte Advisors, we are not your typical city corporate accounting firm.

We are a client-focused boutique accounting and advisory firm based inDarra, in Brisbane's western suburbs. Our team is made up of accountants, bookkeepers and advisors who genuinely care about our clients, our work and each other.

Due to strong growth, we are looking for a reliable, organised and proactive Administration Officer to join our team on a permanent full-time basis.

This is an excellent opportunity for someone who enjoys administration, client communication, systems, process improvement and being the person who helps keep everything running smoothly.

Why join Exacte Advisors?

This is not your usual city corporate role.

At Exacte Advisors, you will be joining a personable, supportive and capable team where your contribution will be genuinely valued. We are professional, but not cold or corporate. We are down-to-earth, approachable and committed to creating a workplace where people feel supported, respected and appreciated.

You will work closely with a team of accountants, bookkeepers and advisors who believe in working together, communicating clearly and supporting each other.

If you are looking for a role where you can be trusted, take ownership and be part of a team that genuinely cares, this could be the right fit for you.

The role

As our Administration Officer, you will play an important role in supporting the smooth operation of the business. You will be the organised, detail-focused person helping to manage administration, client relationships, internal systems, compliance support and day-to-day office operations.

Your responsibilities will include:

Supporting the accounting, bookkeeping and advisory teams with administration and coordination

Managing client relationships and client communications

Coordinating compliance administration and supporting key business processes

Maintaining databases, systems and records accurately

Maintaining accurate client records and internal processes

Assisting with onboarding new clients

Supporting the team with general administrative tasks as required

We offer flexibility around the hours worked to suit the right candidate; however, this is an office-based role located in Darra.

About you

You will be organised, proactive and detail-focused, with the ability to manage competing priorities and communicate confidently with clients and colleagues.

You will enjoy being part of a team, but you will also be comfortable working independently and taking ownership of your responsibilities.

To be successful in this role, you will be able to demonstrate:

Experience in administration, office management or a similar coordination role

Accounting administration experience will be highly regarded

Confidence using business systems and cloud-based software; experience with XPM and Xero will be highly regarded

Experience coordinating compliance, records or process-driven administration

Excellent client relationship management skills

Confidence communicating with clients, accountants, bookkeepers and external stakeholders

Strong organisational and time management skills

High attention to detail

Experience with cloud-based software programs, highly regarded

Exceptional communication and presentation skills

A positive, professional and team-focused approach

What we offer

Office-based role in Darra

A personable team that genuinely cares

Diverse responsibilities across client service, compliance, systems and office support

A professional workplace without the cold corporate feel

This role will suit someone who...

Loves organisation, structure and systems

Enjoys client contact and building relationships

Takes pride in accuracy and follow-through

Wants to be part of a supportive, close-knit team

Is looking for a professional role outside the typical city corporate environment