Administration Officer

Victorian Department of Families, Fairness & Housing; Ballarat; On-site; AUD 52,000 - 76,000; Full time

Job summary

The Victorian Department of Families, Fairness & Housing is seeking an Administration Officer for The Orange Door hubs in Ballarat. The role covers day-to-day administration, secretariat duties and general support to the hub workforce.

Successful candidates will demonstrate attention to detail, teamwork and the ability to communicate sensitively with internal and external stakeholders, including families, carers and partner agencies. A Working with Children Check is required.

Qualifications

• Attention to detail and teamwork underpin success in this role, with a demonstrated ability to communicate sensitively and effectively across a range of internal and external stakeholders.

Responsibilities

• Under general direction, provide assistance with administrative processes and information systems such as the Client Records Management database, fleet administration, room bookings and logistical planning
• Keep accurate reports and records of financial information and assets management and perform financial administration duties under approval
• Assist with administrative processes in relation to stakeholder correspondence with FSV, DFFH and partner agency staff and stakeholders, and be able to answer queries, provide timely advice and undertake general follow up action as required

Skills

Attention to detail

Teamwork

Communication skills

Job description

THE ROLE

The Administration Officer in The Orange Door will be involved in the day-to-day administration for the Hubs, as well as providing wide ranging secretariat and support functions. The position holds responsibility for key administrative functions in supporting the Hub workforce.

THE ROLE

The Administration Officer in The Orange Door will be involved in the day-to-day administration for the Hubs, as well as providing wide ranging secretariat and support functions. The position holds responsibility for key administrative functions in supporting the Hub workforce.

Attention to detail and teamwork underpin success in this role as well as a demonstrated ability to communicate sensitively and effectively across a range of internal and external stakeholders.

Accountabilities Include

• Under general direction, provide assistance with administrative processes and information systems such as the Client Records Management database, fleet administration, room bookings and logistical planning
• Keep accurate reports and records of financial information and assets management and perform financial administration duties under approval
• Assist with administrative processes in relation to stakeholder correspondence with FSV, DFFH and partner agency staff and stakeholders, and be able to answer queries, provide timely advice and undertake general follow up action as required

Please Open The Position Description To Read More.

This role requires a Working with Children Check. Further advice on obtaining this check can be found here: https://www.vic.gov.au/working-with-children-check For more information on what this means, and all other requirements, please see the Position Description.