Administration Officer

Adelaide University; Adelaide; On-site; AUD 68,000 - 83,000; Full time

Job summary

Adelaide University is seeking an Administrative Officer based at the Mawson Lakes Campus to support the UCL Engineering MSc in Global Management of Natural Resources. You will coordinate applications, admissions through to onboarding and events, while maintaining records and deadlines.

The role sits within the Future Industries Institute and involves collaboration with staff, students, researchers and external partners to ensure smooth program delivery.

Qualifications

• Post-secondary qualifications or equivalent relevant experience.
• Experience providing administrative support within a busy, team-based service environment.
• Strong organisational and time-management skills with the ability to manage multiple deadlines, actions and processes accurately.
• Demonstrated initiative and confidence in independently sourcing information and resolving routine matters.

Responsibilities

• Provide broad administrative support to the Future Industries Institute.
• Coordinate the student journey from applications through onboarding, events and program completion.
• Maintain accurate records, track key dates and ensure processes progress efficiently.
• Support international program activity and liaise with diverse stakeholders.

Skills

Organisational skills

Time management

Communication skills

Independent initiative

Education

Post-secondary qualifications

Tools

Microsoft Office

Spreadsheets

Information systems

Job description

• Based in the Future Industries Institute at the Mawson Lakes Campus
• Full-time, fixed term contract until September 2028
• Salary Range starting at $75,366 per annum (plus 17% superannuation)
• Support a unique joint MSc program with University College London

At Adelaide University, we create the opportunities you need to achieve your ambitions – because when you thrive, we thrive.

We are transforming education for contemporary learners and global citizens. Building on a proud legacy and shaped by bold ambition, it’s a place of excellence and equity, where our vibrant community of staff are united by our purpose to inspire Australia’s future change-makers and create a better tomorrow.

Work that matters

As an Administrative Officer, you will provide a broad range of administrative support to the Future Industries Institute, with a key focus on supporting the UCL Engineering MSc in Global Management of Natural Resources program delivered in partnership with University College London. You will help coordinate the student journey from applications and admissions through to onboarding, student events and activities, and program completion, while maintaining accurate records, tracking key dates and actions, and ensuring processes progress efficiently.

Curious to learn more? Explore the full role description to discover more about this opportunity.

The team

Reporting to the Team Lead, Future Industries Institute, you will join a collaborative team of six supporting the Institute’s research, academics, students and international program activity. The team delivers a broad range of administrative services across research, student support, events, communications and day-to-day operations, with responsibilities shared and rotated to provide variety and exposure across the Institute.

Visit the AU website to learn more about Future Industries Institute.

Our people

Our people are guided by purpose, curiosity and a commitment to lifelong learning. We embrace authenticity, innovation and collaboration, and harness diverse thinking in our pursuit of excellence.

You will be part of a supportive and collaborative team that values initiative, organisation and a willingness to help one another. This role is well suited to someone who enjoys variety, takes a proactive approach to their work and is comfortable managing detailed administrative processes independently, while working closely with students, professional staff, academics, researchers and external stakeholders.

Learn more about our people, what we stand for and what we offer at Careers at AU.

Experience

To join our community and thrive in this role, you will likely have the following skills and experience:

• Post-secondary qualifications or equivalent relevant experience.
• Experience providing administrative support within a busy, team-based service environment.
• Strong organisational and time-management skills, with the ability to manage multiple deadlines, actions and processes accurately.
• Demonstrated initiative and confidence in independently sourcing information, resolving routine matters and identifying appropriate next steps.
• Strong written and verbal communication skills, with the ability to build effective relationships and provide high-quality service to a diverse range of stakeholders.
• Proficiency in Microsoft Office and information systems, particularly spreadsheets, with the ability to quickly learn new systems and processes.
• Experience working within a university, higher education or research environment.
• Experience supporting international student programs, research activities, placements, partnerships or similar initiatives.
• Experience coordinating complex administrative processes involving multiple stakeholders, competing deadlines and high volumes of correspondence, documentation and data tracking.

Our commitment to inclusion and diversity

We are committed to fostering a culture of inclusion where diversity is celebrated and everyone feels respected and valued. Adelaide University is an equal opportunity employer, committed to creating a safe, inclusive, and equitable workplace where everyone can thrive. We strongly encourage applications from Aboriginal and Torres Strait Islander peoples, people with disability, and people of all ages, genders, cultural backgrounds, sexual orientations, and gender identities. We are committed to supporting flexible working arrangements and providing reasonable adjustments throughout the recruitment process.

Launch your future with Adelaide University now

Submit your application by 11:30pm Tuesday 29 September 2026

For further information about this opportunity, please contact (quoting reference number 493482):

Georgia Borg

Talent Acquisition Officer

[phone] | [e-mail]

Applications welcomed from Australian or NZ citizens, Australian permanent residents and those who have the legal right to work in Australia for the term of appointment.