Administration Coordinator

Rashi Joshi; Mount Isa City; On-site; AUD 65,000 - 90,000; Full time

Job summary

MCA Engineering is seeking an experienced Administration Coordinator to support our busy Mount Isa operations in a varied, fast-paced full-time role.

You will manage day-to-day office activities, process timesheets for payroll, coordinate travel and site mobilisation, and maintain records across multiple systems while supporting project teams and management.

Qualifications

• 3+ years in busy administration, office coordination or project administration.
• Experience supporting operational/mining/construction teams is highly regarded.
• Proficient in Microsoft Office (Outlook, Word, Excel).
• Experience with SimPRO or similar job management systems is desirable.
• Payroll or timesheet data entry experience is valued.
• Strong organisation and time management skills.
• Excellent written and verbal communication with staff and clients.
• Manually driven vehicle license and ability to drive a manual vehicle.
• This is a hands-on administration role with varying daily tasks.

Responsibilities

• Provide administrative support to project teams and management.
• Process high-volume timesheet data accurately for payroll preparation.
• Coordinate travel, accommodation and site mobilisation requirements.
• Maintain accurate electronic records.
• Prepare reports, spreadsheets and documentation using Microsoft Office.
• Utilise SimPRO & Ideagen (full training provided).
• Order office supplies and assist with purchasing requirements.
• Collect parts, company vehicles and complete errands as required (manual driver’s licence required).
• Assist with onboarding documentation and general office coordination.
• Provide support across a range of operational and administrative tasks.
• Answer and direct incoming phone calls professionally when required.

Skills

Administrative experience

Office coordination

Project administration

Microsoft Office

Communication skills

Time management

Manual driving

Payroll data processing

Tools

SimPRO

Ideagen

Job description

Experienced Administration Coordinator wanted to support our busy Mt Isa operations in a varied, fast-paced full-time role.

• Full-time permanent position
• Varied role in the administration space supporting mining and construction operations
• Join a growing engineering company with long-term career opportunities

About MCA Engineering

MCA Engineering delivers innovative solutions and expert advice to the minerals and construction sectors across Australia. We work across mining, industrial and construction projects and are known for our strong safety focus, quality standards and experienced team.

About the Role

We are seeking a highly organised and experienced Administration Coordinator to support our growing operations in Mount Isa. This role is suited to someone who can confidently manage competing priorities, work with minimal supervision and provide high-level administrative support to a busy operational team.

You’ll be responsible for ensuring the smooth day-to-day running of the office while supporting project teams, supervisors and management across a broad range of administrative functions.

Your Responsibilities

• Provide administrative support to project teams and management
• Process high-volume timesheet data accurately for payroll preparation
• Coordinate travel, accommodation and site mobilisation requirements
• Maintain accurate electronic records
• Prepare reports, spreadsheets and documentation using Microsoft Office
• Utilise multiple systems and internal software efficiently, including SimPRO & Ideagen (full training will be supplied)
• Order office supplies and assist with purchasing requirements
• Collect parts, company vehicles and complete errands as required (manual driver's licence essential)
• Assist with onboarding documentation and general office coordination
• Provide support across a range of operational and administrative tasks
• Answer and direct incoming phone calls from employees and clients professionally where required

What We’re Looking For:

• Minimum 3 years’ experience in a busy administration, office coordination or project administration role
• Previous experience supporting operational, mining, construction or industrial teams will be highly regarded
• Strong proficiency in Microsoft Office, particularly Outlook, Word and Excel
• Experience processing high-volume data with exceptional accuracy
• Experience coordinating travel and accommodation bookings
• Experience using SimPRO or similar job management systems is highly desirable
• Previous payroll or timesheet data entry experience is highly regarded
• Excellent organisational and time management skills with the ability to manage competing priorities
• Strong written and verbal communication skills with the confidence to liaise with employees, clients and suppliers
• Ability to work independently with minimal supervision
• Current driver’s licence with the ability to operate a manual vehicle
• This is not a receptionist role this is a hands on administration role where no two days are the same the work is variable and fast paced

If you're an experienced administrator who enjoys working in a fast-paced environment and takes pride in keeping operations running smoothly, we'd love to hear from you.