Administration Assistant

Civmec; Mackay Regional; On-site; AUD 65,000 - 90,000; Full time

Benefits offered by this job

Hybrid work arrangement

Job summary

Civmec Construction & Engineering is seeking an Administration/Finance Support role to join our operations team in a hybrid setting. You will handle onboarding, site inductions, PPE, and mobilisation for new staff, while also processing invoices and supporting accounts payable/receivable activities.

You will raise purchase and sales orders and maintain accurate records, contribute to reporting and general finance administration, and provide cross-functional admin support, including travel

Qualifications

• Experience in administration or finance administration or office support.
• Strong Microsoft Excel skills and confidence with spreadsheets and data.
• High attention to detail with accurate data entry skills.
• A proactive approach and ability to manage multiple priorities.
• A positive attitude with strong communication and organisational skills.

Responsibilities

• Coordinate onboarding, site inductions, PPE and mobilisation requirements for new employees.
• Process invoices, expense claims and support accounts payable and receivable activities.
• Raise purchase orders, sales orders and maintain accurate records and documentation.
• Assist with reporting, spreadsheet management and general finance administration tasks.
• Provide day-to-day administration support across the business, including travel bookings and office coordination.

Skills

Excel

Data entry

Office support

Attention to detail

Multitasking

Communication

Job description

2d ago , from Civmec Construction & Engineering

You'll play a key role supporting our operations team across administration, finance and workforce coordination activities.

No two days are the same, with responsibilities ranging from onboarding and mobilisation to finance administration, reporting and operational support.

You'll enjoy a high level of autonomy, the support of an experienced team, and opportunities to broaden your skills across the business.

In this role, you will:

• Coordinate onboarding, site inductions, PPE and mobilisation requirements for new employees.
• Process invoices, expense claims and support accounts payable and receivable activities.
• Raise purchase orders, sales orders and maintain accurate records and documentation.
• Assist with reporting, spreadsheet management and general finance administration tasks.
• Provide day-to-day administration support across the business, including travel bookings and office coordination.

What we're looking for:

• Previous experience in administration, finance administration or office support.
• Strong Microsoft Excel skills and confidence working with spreadsheets and data.
• High attention to detail with accurate data entry skills.
• A proactive approach and ability to manage multiple priorities.
• A positive attitude with strong communication and organisational skills.

Why this role?

• Stable, permanent full-time position.
• Hybrid flexibility.
• Exposure to both operational and finance functions.
• Broad role with genuine variety and ownership.
• Opportunity to work for a global engineering and mining services business.