Office Administrator

CRISDALE RECRUITMENT GROUP; Perth; On-site; AUD 60,000 - 80,000; Full time

Job summary

CRISDALE RECRUITMENT GROUP is seeking an experienced Administrator for a busy Bibra Lake-based role in Western Australia. You will support Directors and the Operations team, manage document control, HR and HSE administration, and assist with employee mobilisation.

The role requires exceptional attention to detail, multitasking ability, and strong verbal/written communication. Proficiency in 365 Microsoft Office and MYOB, plus a current driver’s licence, are essential.

Qualifications

• 3+ years in office administration (construction/contracting industry considered highly regarded)
• Proficiency in Microsoft Office 365 (Word, Excel, Outlook)
• Accounts using MYOB and current driver’s licence

Responsibilities

• Manage day-to-day office tasks: reception, correspondence, supplies
• Maintain accurate records, registers and databases (hard-copy and digital)
• Process new suppliers and clients
• Manage project document control with internal/external transmittals
• Coordinate onboarding for employees and contractors
• Support mobilisation including inductions, travel, accommodation, PPE, plant and vehicles
• Maintain HSE documentation to meet client/site requirements
• Assist with basic payroll processing and accounts data entry
• Update and improve Standard Operating Procedures

Skills

Microsoft Office 365

Administration

Education

Certificate III/IV in Business Administration

Tools

MYOB

Job description

• Administration 3+ years' Experience
• Bibra Lake, Perth WA | Onsite Parking

Join this established Concrete and Civil Construction based in Bibra Lake.

This established, concrete and civil construction company offering a variety of services for the mining and oil & gas sectors across Western Australia.

Due to continued growth and impressive pipeline of projects, they now have an opportunity for an Administrator with 3 + years to join team.

This is a diverse and busy Administration role supporting the Directors and Operations team. This role will suit an individual with exceptional attention to detail and good understanding of document control, HR, HSE compliance and employee mobilisation.

Key Responsibilities

• Manage day-to-day office: Reception, handling correspondence and maintaining office supplies.
• Maintain accurate hard-copy and digital records, registers and databases
• Process new suppliers and clients
• Manage project document control through internal and external transmittal processes
• Coordinate onboarding for employees and contractors
• Support mobilisation of personnel: Organising inductions, training, medicals, travel, accommodation, PPE, plant and vehicles
• Compile and maintain HSE documentation to meet client and site-specific requirements
• Assist with basic accounts data entry and payroll processing as required
• Support continuous improvement by maintaining and updating Standard Operating Procedures

Ideally, this role will suit an individual, who is highly organised, professional with exceptional attention to detail. Has the ability to juggle multiple different tasks at any one time and can priorities without dropping the ball, have fantastic verbal and written communication skills, work well in a team, and handle confidential information with complete discretion.

Essential:

• Previous experience in an office administration role (construction or contracting industry highly regarded)
• Proficiency in 365 Microsoft Office (Word, Excel, Outlook)
• Accounts using MYOB
• Current driver's licence

Desirable

• Certificate III or IV in Business Administration
• Experience in document control, HR support or HSE administration
• Familiarity with mobilisation processes in the construction or resources sector

If you thrive in a busy construction environment, enjoy wearing multiple hats and take pride in keeping everything running smoothly, this could be the perfect next step in your administration career.

Please note: Only shortlisted candidates will be contacted.

Must have full Australian Working Rights: