Administration Assistant - Not-for-Profit

Volare Recruitment; Cleveland; On-site; AUD 78,000 - 88,000; Full time

Benefits offered by this job

Lunch provided

Stable, full-time role

Cleveland location

Job summary

Volare Recruitment in Cleveland, Queensland, is seeking an Administration Assistant for a not-for-profit, busy, varied role spanning reception, admin, project support and stakeholder liaison.

You will work closely with senior leadership in a small team, keep offices running smoothly, handle orders, record-keeping, social posts and basic bookkeeping; a friendly, proactive, detail-oriented individual will thrive.

Qualifications

• Previous experience in administration, reception or office support.
• Strong organisational skills with excellent attention to detail.
• Friendly, confident and professional communication style.
• Ability to juggle multiple priorities and adapt to changing demands.
• Strong computer skills including Microsoft Office and use of online software tools/apps.
• Confidence learning new systems and a proactive, hands-on approach.
• Ability to work independently while contributing to a small team.
• Current driver’s licence.

Responsibilities

• Greeting visitors and managing the reception area.
• Answering incoming phone calls, emails and general enquiries.
• Providing administration support across the organisation.
• Coordinating orders, deliveries and shipments.
• Processing documentation and maintaining accurate records.
• Maintaining databases, spreadsheets and office systems.
• Liaising with customers, suppliers and stakeholders.
• Assisting with projects, events and special initiatives.
• Supporting community engagement activities.
• Assisting with basic bookkeeping and administration tasks.
• Preparing meeting rooms, lunches and refreshments for the team.
• Ordering office supplies and helping maintain a tidy, well-organised workplace.
• Assisting with social media updates and general communications.
• Helping wherever required to support the wider team.

Skills

Organisational skills

Microsoft Office

Attention to detail

Communication skills

Multitasking

Proactive mindset

Tools

Online software tools/apps

Job description

Administration Assistant - Not-for-Profit

• Varied role where you'll become the hub of the office
• Equivalent to $77.5K + Super + lunch provided

• Cleveland Location
• Varied role where you'll become the hub of the office
• Equivalent to $77.5K + Super + lunch provided

Do you enjoy being the person everyone relies on to keep things organised?

Are you someone who loves variety, takes pride in helping wherever needed and isn't afraid to roll up your sleeves?

Our client is a well-established, purpose-driven organisation seeking an Administration Assistant to become an integral part of their small, close-knit team. This is a genuine all-rounder role where you'll be involved in everything from reception and administration through to coordinating deliveries, supporting projects, liaising with stakeholders and helping ensure the office runs smoothly each day.

Working closely with senior leadership, you'll enjoy plenty of variety, autonomy and the opportunity to make a meaningful contribution within a small but busy team environment.

Duties & Responsibilities include:

• Greeting visitors and managing the reception area
• Answering incoming phone calls, emails and general enquiries
• Providing administration support across the organisation
• Coordinating orders, deliveries and shipments
• Processing documentation and maintaining accurate records
• Maintaining databases, spreadsheets and office systems
• Liaising with customers, suppliers and stakeholders
• Assisting with projects, events and special initiatives
• Supporting community engagement activities
• Assisting with basic bookkeeping and administration tasks
• Preparing meeting rooms, lunches and refreshments for the team
• Ordering office supplies and helping maintain a tidy, well-organised workplace
• Assisting with social media updates and general communications
• Helping wherever required to support the wider team

Workplace Benefits include:

• $77.5K + Super (based on base salary + NFP salary packaging)
• A genuinely varied role where every day is different
• Opportunity to work closely with senior leadership
• Stable, full-time position based in Cleveland
• Work for an organisation where your contribution is genuinely valued

You will be ideal for this role if you have:

• Previous experience in administration, reception or office support
• Strong organisational skills with excellent attention to detail
• A friendly, confident and professional communication style
• The ability to juggle multiple priorities and adapt to changing demands
• Strong computer skills essential including Microsoft Office and use of online software tools/apps
• Confidence learning new systems
• A proactive, hands-on approach with a willingness to help wherever needed
• The ability to work independently while contributing positively to a small team
• A current driver's licence

This role would suit someone who enjoys being busy, thrives in a varied environment and takes pride in being the person who quietly keeps everything running smoothly. If you're looking for a position where you'll be trusted, appreciated and given the opportunity to contribute across many aspects of the business, we'd love to hear from you.