Nonprofit Admin Assistant - Varied, Impactful Office Hub

Volare Recruitment; Cleveland; On-site; AUD 78,000 - 88,000; Full time

Benefits offered by this job

Lunch provided

Stable, full-time role

Cleveland location

Job summary

Volare Recruitment in Cleveland, Queensland, is seeking an Administration Assistant for a not-for-profit, busy, varied role spanning reception, admin, project support and stakeholder liaison.

You will work closely with senior leadership in a small team, keep offices running smoothly, handle orders, record-keeping, social posts and basic bookkeeping; a friendly, proactive, detail-oriented individual will thrive.

Qualifications

• Previous experience in administration, reception or office support.
• Strong organisational skills with excellent attention to detail.
• Friendly, confident and professional communication style.
• Ability to juggle multiple priorities and adapt to changing demands.
• Strong computer skills including Microsoft Office and use of online software tools/apps.
• Confidence learning new systems and a proactive, hands-on approach.
• Ability to work independently while contributing to a small team.
• Current driver’s licence.

Responsibilities

• Greeting visitors and managing the reception area.
• Answering incoming phone calls, emails and general enquiries.
• Providing administration support across the organisation.
• Coordinating orders, deliveries and shipments.
• Processing documentation and maintaining accurate records.
• Maintaining databases, spreadsheets and office systems.
• Liaising with customers, suppliers and stakeholders.
• Assisting with projects, events and special initiatives.
• Supporting community engagement activities.
• Assisting with basic bookkeeping and administration tasks.
• Preparing meeting rooms, lunches and refreshments for the team.
• Ordering office supplies and helping maintain a tidy, well-organised workplace.
• Assisting with social media updates and general communications.
• Helping wherever required to support the wider team.

Skills

Organisational skills

Microsoft Office

Attention to detail

Communication skills

Multitasking

Proactive mindset

Tools

Online software tools/apps

Job description

Volare Recruitment in Cleveland, Queensland, is seeking an Administration Assistant for a not-for-profit, busy, varied role spanning reception, admin, project support and stakeholder liaison.

You will work closely with senior leadership in a small team, keep offices running smoothly, handle orders, record-keeping, social posts and basic bookkeeping; a friendly, proactive, detail-oriented individual will thrive.