Administration Assistant

Greiner Legal Group; Wodonga; On-site; AUD 28,000 - 36,000; Part time

Job summary

Greiner Legal Group is seeking a confident Administration Assistant to join our busy legal practice on a part-time basis (15 hours per week). This role focuses on keeping the office organized, coordinating appointments, and delivering professional client service under the direction of the Principal Solicitor.

Key duties include diary management, file maintenance, data entry, and handling client enquiries by phone and email.

Qualifications

• Excellent organisational skills.
• Strong communication and interpersonal skills.
• The ability to work independently or as part of a team.
• The ability to manage competing demands and priorities.

Responsibilities

• Provide administrative support to the Principal Solicitor and ensure smooth day-to-day operation of the practice.
• Manage client appointments, coordinate the solicitor's diary, and maintain an accurate calendar.
• Serve as a professional first point of contact for clients, responding to enquiries via phone and email in a timely and courteous manner.
• Maintain accurate client records through data entry and updates in the practice management system.
• Organise and manage electronic client files to ensure compliance with office procedures.
• Assist with preparation, filing, and management of legal and administrative documents.
• Support general office administration and contribute to an efficient client-focused environment.

Skills

Excellent organisational skills

Strong communication and interpersonal

Independent or team work

Manage competing demands

Job description

We are seeking a confident, organised, and capable Administration Assistant to join our busy legal practice on a part-time basis (15 hours per week). This is a varied and rewarding role that requires excellent organisational skills, attention to detail, and a professional approach to client service. Working closely with the Principal Solicitor, you will play a key role in supporting the day-to-day operations of the practice. You will be responsible for managing appointments and calendars, maintaining client files and records, handling client enquiries, and ensuring administrative processes run smoothly and efficiently.

Key responsibilities

• Provide administrative support to the Principal Solicitor, ensuring the smooth day-to-day operation of the practice.
• Manage client appointments, coordinate the solicitor's diary, and maintain an accurate and organised calendar.
• Serve as a professional first point of contact for clients, responding to enquiries via phone and email in a timely and courteous manner.
• Maintain accurate client records through data entry and ongoing updates within the firm's practice management system.
• Organise, maintain, and manage electronic client files to ensure compliance with office procedures.
• Assist with the preparation, filing, and management of legal and administrative documents.
• Support general office administration and contribute to an efficient and client-focused service environment.

About you:

To be successful in the role, you will have:

• Excellent organisational skills
• Strong communication and interpersonal skills
• The ability to work independently or as part of a team
• The ability to manage competing demands and priorities

What we offer:

This is an exciting opportunity to join a busy and dynamic legal practice where no two days are the same. You will gain valuable experience working across a diverse range of legal matters while developing your administrative and professional skills. We are committed to providing a supportive and collaborative workplace, with opportunities for ongoing learning, career development, and hands-on experience working closely with the Principal Solicitor. We value initiative, professionalism, and growth, and are looking for someone who is eager to build a long-term career within a positive and rewarding legal environment.