Administration Assistant

Pack And Fill Australia Pty; Sydney; On-site; AUD 52,000 - 68,000; Full time

Job summary

Pack And Fill Australia Pty is seeking a highly organised Administration Assistant to support the CEO and Production Team. The role requires handling multiple tasks, strong communication, and attention to detail to ensure smooth operations.

You will manage general admin tasks, meetings, calls, travel, HR onboarding, invoicing via Xero, and maintain confidentiality across financial and production records. A production/warehousing background is preferred.

Qualifications

• High school diploma or equivalent. Office administration certification is a plus.
• Proven experience as an Administration Assistant or similar role.
• Proficient in MS Office Suite (Word, Excel, PowerPoint, Outlook).
• Experience with inventory management or manufacturing ERP systems.
• Experience in production or warehousing environment preferred.
• Strong organizational and time management skills with attention to detail.
• Excellent verbal and written communication skills.
• Familiarity with basic HR processes is desirable.

Responsibilities

• Perform general administrative tasks, including managing correspondence, scheduling appointments, and maintaining records.
• Assist in organising and coordinating meetings.
• Handle incoming calls and inquiries, providing accurate information and redirecting as necessary.
• Maintain office supplies inventory and place orders when needed.
• Support HR tasks, such as onboarding new employees and maintaining employee records.
• Collaborate with team to ensure efficient workflow and timely completion of projects.
• Assist in managing travel arrangements and accommodations for staff members.
• Uphold confidentiality and handle sensitive information with discretion.
• Coordinate day-to-day administrative tasks including document management, scheduling, and office support.
• Support production team with batch preparation, label printing, and job order documentation.
• Manage customer invoicing, ensuring timely and accurate billing through Xero.
• Oversee accounts payable and receivable, including supplier payments and debtor follow-ups.
• Maintain accurate records of production and financial transactions.
• Liaise with suppliers and customers to resolve queries related to orders, payments, or deliveries.

Skills

Excellent communication skills

Strong organizational skills

Detail-oriented

Time management

Multitasking

Education

High school diploma

Office administration certification

Tools

MS Office Suite

Xero

ERP systems

Inventory management systems

Job description

Job Description

Summary:

We are seeking a highly organised and detail-oriented Administration Assistant to join our team. The ideal candidate will provide essential support to the CEO, and Production Team within our organisation, ensuring smooth operations and efficient workflow. This role requires excellent communication skills, a proactive approach, and the ability to handle multiple tasks simultaneously. The Administration Assistant will play a crucial role in maintaining a productive and professional work environment.

Responsibilities:

• Perform general administrative tasks, including managing correspondence, scheduling appointments, and maintaining records.
• Assist in organising and coordinating meetings.
• Handle incoming calls and inquiries, providing accurate information and redirecting as necessary.
• Maintain office supplies inventory and place orders when needed.
• Support HR related tasks, such as onboarding new employees and maintaining employee records.
• Collaborate with other team members to ensure efficient workflow and timely completion of projects.
• Assist in managing travel arrangements and accommodations for staff members.
• Uphold confidentiality and handle sensitive information with discretion.
• Coordinate day-to-day administrative tasks including document management, scheduling, and office support.
• Support the production team with batch preparation, label printing, and job order documentation.
• Manage customer invoicing, ensuring timely and accurate billing through Xero.
• Oversee accounts payable and receivable, including supplier payments and debtor follow-ups.
• Maintain accurate records of production and financial transactions.
• Liaise with suppliers and customers to resolve queries related to orders, payments, or deliveries.

Qualifications:

• High school diploma or equivalent; additional certification in office administration is a plus.
• Proven experience as an Administration Assistant or in a similar role.
• Proficient in using office software, including MS Office Suite (Word, Excel, PowerPoint, Outlook).
• Proficiency in inventory management or manufacturing ERP systems
• Experience working in a production or warehousing environment preferred.
• Strong working knowledge of Xero or equivalent accounting software.Excellent organizational and time management skills.
• Exceptional verbal and written communication skills.
• Familiarity with basic HR processes and procedures is desirable.