Administration Assistant

Marline Newcastle; Newcastle City Council; On-site; AUD 52,000 - 70,000; Full time

Job summary

Marline Newcastle Pty Ltd is seeking an Admin Assistant to join our Newcastle team. You will support day-to-day office operations, assist with scheduling, communications, and general administrative tasks to keep projects running smoothly.

Based in Newcastle, this full-time role offers a collaborative environment, opportunities to develop admin and coordination skills, and a friendly, professional team dedicated to high-quality service in the building services sector.

Qualifications

• Proficiency in Microsoft Office 365 package.
• Excellent written and verbal communication.
• Highly organised with effective time management.
• Ability to work independently and as part of a team.

Responsibilities

• Team scheduling and onboarding/offboarding processes.
• Greeting clients and managing calls and correspondence.
• Office maintenance and housekeeping.
• Support team coordination and wider team activities.

Skills

Microsoft Office 365

Communication skills

Time management

Team coordination

Organisational skills

Interpersonal skills

Proactive

Job description

Marline Newcastle Pty Ltd is a multi-disciplined building services engineering consultancy firm with over 40 years of experience. We deliver projects across the health, retail, residential, education, commercial, aged care, and leisure sectors all over East Coast with expertise in electrical, mechanical, hydraulic, fire and stormwater engineering and environment-sustainable building services design.

We have developed and earned a strong reputation within the wider Newcastle region and this reputation now precedes us throughout New South Wales and beyond.

We are currently seeking an Admin Assistant to join our team, providing support with administrative tasks and office coordination.

This role is a full-time opportunity to join the Marline team, where you will ensure smooth day-to-day operation of our Office, focusing on general administrative tasks, housekeeping and supporting our team co-ordination and the wider team.

Responsibilities will include, but not be limited to;

• Team scheduling & various team processes (onboarding/offboarding, vehicle fleet and other)
• Greeting clients and managing incoming phone calls & correspondence
• Office maintenance & housekeeping

To be successful in the role you will have;

• Proficiency in Microsoft Office 365 package
• Strong critical thinking and analytical skills with superior attention to detail
• Excellent communication skills – both written and verbal
• Highly organised, with effective time management skills
• Excellent interpersonal skills with ability to build rapport quickly and maintain trust with both clients and peers
• Confident ability to work both independently and as a part of a team
• Display a high level of professionalism; and
• A willingness to learn, proactivity, reliability, and problem-solving skills.

At Marline, we offer a positive, healthy, and flexible working environment, a professional and supportive team, and training and development opportunities to support your career.