Office Administrator

Karabiner; Sydney; On-site; AUD 60,000 - 70,000; Full time

Job summary

Karabiner, a Hillsdale-based façade access and height safety company, is seeking an Office Administrator to keep the office, warehouse and wider business running smoothly. This hands-on role supports management, project teams and suppliers in a small, dynamic environment.

You will manage daily operations, coordinate fleet and facilities, handle recruitment admin, maintain records and assist with marketing and procurement.

Qualifications

• Minimum of two/three years' experience in office administration or similar role.

Responsibilities

• Managing daily office operations, including opening the office, enquiries, supplies and facilities.

Skills

Organised

Time management

Communication

People skills

Initiative

Multitasking

Problem solving

Tools

Microsoft Office

Cloud-based systems

Simpro

SharePoint

Adobe InDesign

Job description

Karabiner is a leading façade access and height safety company based in Hillsdale, Sydney. We work with many of Australia's leading Tier 1 builders and property developers, delivering specialist solutions across major commercial construction projects.

We are looking for a reliable, organised and proactive Office Administrator to join our small, dynamic team. This is a hands-on role supporting the day-to-day operations of the business and working closely with management, project managers, technicians and suppliers.

We're looking for someone who enjoys variety, takes initiative and can keep things organised in a fast-paced environment. You'll play an important role in keeping the office, warehouse and wider business running smoothly.

What You'll Get

• A supportive and friendly small-team environment
• A varied role with exposure to different areas of the business
• The opportunity to work closely with management and experienced project teams
• Exposure to the commercial construction and height safety industry
• Opportunity to develop your administration, coordination and business skills
• A hands-on role where you can take ownership of your work
• Opportunity for career growth as the business continues to expand
• Monday to Friday working hours

What You'll Be Doing

• Managing daily office operations, including opening the office, office enquiries, supplies and facilities
• Coordinating warehouse activities, deliveries, stock, tools, uniforms and equipment records
• Managing fleet administration, including registrations, servicing, repairs and maintenance reminders
• Supporting recruitment, onboarding, offboarding and general employee administration
• Maintaining employee records, including licences, training and certification requirements
• Assisting with workers compensation and rehabilitation administration
• Coordinating company phones, laptops, user access, IT providers and software subscriptions
• Supporting marketing, advertising, website and recruitment activities
• Maintaining business registers, templates, records and filing systems
• Assisting with supplier setup, purchasing and general procurement administration
• Supporting Simpro, SharePoint and other business systems as required
• Assisting with timesheets, labour dockets and compliance documentation
• Maintaining EBA and CFMEU-related workforce records, including classifications, allowances, onboarding and site requirements
• Following up administrative tasks and requests to make sure they are completed on time
• Providing general support to the team and assisting with other office and business needs as they arise

What You'll Bring

We're looking for someone who is organised, reliable and takes ownership of their work.

You will ideally have:

• Previous experience in office administration, business administration or a similar role (minimum of two/three years' experience)
• Excellent organisation and time management skills
• Strong attention to detail
• Good communication and people skills
• Strong initiative and a can-do attitude
• Ability to manage multiple tasks and priorities
• Confidence using Microsoft Office and cloud-based systems
• Good computer skills and the ability to learn new software quickly
• Experience with systems such as Simpro, SharePoint and Adobe InDesign are an advantage

The Person We're Looking For

This role would suit someone who enjoys being the person who keeps things organised and makes sure everything gets done.

You’ll need to be comfortable working in a small business where priorities can change and everyone pitches in. We're looking for someone who is proactive, practical and not afraid to ask questions, solve problems and take ownership.