Administration Assistant

BaptistCare Careers; Melbourne; On-site; AUD 37,000 - 53,000; Part time

Benefits offered by this job

Salary packaging up to $18,550 peryear

Flexible Part Time shifts across Weekn

Ongoing training and professional dev

Employee Assistance Program for well‑l

Job summary

BaptistCare is seeking an Administration Assistant at Hedley Sutton Community in Camberwell, VIC. This permanent part-time role covers weekday shifts with occasional Friday requirements, providing reception and administrative support to residents, families, and staff.

You will handle front desk duties, data entry, petty cash, and coordination with the care team, ensuring smooth front-office operations and a compassionate, service-driven environment.

Qualifications

• Front office reception and visitor management.
• Data entry and minute taking.
• Petty cash handling and banking.
• Warm, professional communication.
• Attention to detail in administration.

Responsibilities

• Front office reception: greet visitors, manage calls, messages, deliveries.
• Administrative support: word processing, data entry, photocopying, agendas/minutes.
• Financial tasks: petty cash handling and banking.
• Build positive relationships with residents, families, and external stakeholders.
• Report workplace and consumer risks promptly; participate in training.

Skills

Front office reception

Data entry

Petty cash handling

Communication skills

Team collaboration

Education

None

Tools

MS Office

Job description

Administration Assistant (Permanent Part-Time)

Location: Hedley Sutton Community, Camberwell, VIC

Salary: Up to $32.83 an hour + 12% Super + NFP Benefits

BaptistCare is seeking an experienced Administration Assistant to join our team at Hedley Sutton Community in Camberwell. We have Permanent Part-Time opportunity available across weekdays (availability from Monday to Wednesday & Occasional Friday is mandatory) — offering flexibility and variety while you build meaningful connections with residents, families, and staff.

Why Join Us

• Salary packaging up to $18,550 per year for increased take‑home pay
• Flexible Part Time shifts across Weekdays (Wednesday & Thursday availability is preferred)
• Ongoing training and professional development
• Supportive culture built on respect, teamwork, and positive intention
• Access to our Employee Assistance Program for confidential wellbeing support

The Role

As an Administration Assistant, you will provide essential administrative and reception support within our aged care facility. Reporting to the Residential Care and Services Manager, you will be the first point of contact for visitors and callers, helping ensure the smooth and welcoming operation of our front office.

Your responsibilities include:

• Front office reception — greeting visitors warmly, managing calls, taking and distributing messages, accepting deliveries
• Administrative support — word processing, data entry, photocopying, preparing agendas and minutes
• Financial tasks — petty cash handling and banking
• Building positive relationships with residents, families, and external stakeholders
• Reporting workplace and consumer‑related risks promptly
• Participating in scheduled training to maintain current skills

About You

You are reliable, compassionate, and bring genuine energy to every shift. You are also:

• Actively listen and support residents in achieving their goals
• Communicate with warmth, professionalism, and empathy
• Work collaboratively with staff, families, and external partners
• Uphold BaptistCare’s values in every interaction
• Maintain attention to detail and a high standard of administrative accuracy

For questions about the role, contact Mamta Sharma at [e-mail].

ABOUT BAPTISTCARE

BaptistCare is a leading purpose‑led care organisation, guided by our Christian identity and serving people and communities across Australia for more than 110 years. We support people to live better through aged care, home care, retirement living, community services, disability support and housing.

We know that life’s challenges can make our world feel smaller. With the right people alongside us, it can feel more connected, supported and hopeful again.

That’s what we work towards every day - enriching lives through communities of care. Today, more than 70,000 customers, 12,000 employees and close to 2,000 volunteers are part of our communities across Australia.

BaptistCare – Inspired by Jesus to champion care for all.

** Baptistcare is dedicated to the safety, empowerment, and participation of all children. We have zero tolerance of child abuse and are committed to a thoughtful, protective environment that supports infants, children, and young people to feel safe and respected.

** Successful candidates will be subject to a variety of background checks including a national criminal history check, reference checks, and if applicable WWCC, NDIS worker screening check and a pre-employment medical check **