Administration Assistant

BaptistCare NSW/ACT - Aged Care; Melbourne; On-site; AUD 37,000 - 53,000; Part time

Benefits offered by this job

Salary packaging

Professional development

Flexible shifts

Job summary

BaptistCare NSW/ACT - Aged Care is seeking an Administration Assistant for the Hedley Sutton Community in Camberwell, VIC. This permanent part-time role requires weekday availability from Monday to Wednesday with occasional Friday shifts, offering flexibility and opportunity to support residents and staff.

The role covers front office reception, administrative tasks, and financial duties, reporting to the Residential Care and Services Manager.

Qualifications

• Experience in front office reception and visitor management.
• Proficient data entry and clerical tasks.
• Handling petty cash and banking awareness.
• Strong communication and empathy with residents.
• Willingness to participate in routine training.

Responsibilities

• Front office reception and visitor management.
• Provide administrative support and prepare agendas.
• Handle petty cash and banking tasks.
• Foster positive relationships with residents and families.
• Report risks and participate in training.

Skills

Front office reception

Administrative support

Financial tasks

Communication skills

Data entry

Job description

BaptistCare NSW/ACT - Aged Care – Camberwell VIC

3d ago , from BaptistCare NSW/ACT - Aged Care

Salary: Up to $32.83 an hour + 12% Super + NFP Benefits

BaptistCare is seeking an experienced Administration Assistant to join our team at Hedley Sutton Community in Camberwell. We have Permanent Part-Time opportunity available across weekdays (availability from Monday to Wednesday & Occasional Friday is mandatory) — offering flexibility and variety while you build meaningful connections with residents, families, and staff.

Why Join Us

• Salary packaging up to $18,550 per year for increased take‑home pay
• Flexible Part Time shifts across Weekdays (Wednesday & Thursday availability is preferred)
• Ongoing training and professional development
• Supportive culture built on respect, teamwork, and positive intention
• Access to our Employee Assistance Program for confidential wellbeing support

The Role

As an Administration Assistant, you will provide essential administrative and reception support within our aged care facility. Reporting to the Residential Care and Services Manager, you will be the first point of contact for visitors and callers, helping ensure the smooth and welcoming operation of our front office.

Your responsibilities include:

• Front office reception — greeting visitors warmly, managing calls, taking and distributing messages, accepting deliveries
• Administrative support — word processing, data entry, photocopying, preparing agendas and minutes
• Financial tasks — petty cash handling and banking
• Building positive relationships with residents, families, and external stakeholders
• Reporting workplace and consumer‑related risks promptly
• Participating in scheduled training to maintain current skills

About You

You are reliable, compassionate, and bring genuine energy to every shift. You are also:

• Actively listen and support residents in achieving their goals
• Communicate with warmth, professionalism, and empathy
• Work collaboratively with staff, families, and external partners
• Uphold BaptistCare’s values in every interaction
• Maintain attention to detail and a high standard of administrative accuracy

Ready to Put Your Skills Where They Matter Most?

For questions about the role, contact Mamta Sharma at ********@baptistcare.org.au.

ABOUT BAPTISTCARE

BaptistCare is a leading purpose‑led care organisation, guided by our Christian identity and serving people and communities across Australia for more than 110 years. We support people to live better through aged care, home care, retirement living, community services, disability support and housing.

We know that life’s challenges can make our world feel smaller. With the right people alongside us, it can feel more connected, supported and hopeful again.

That’s what we work towards every day - enriching lives through communities of care. Today, more than 70,000 customers, 12,000 employees and close to 2,000 volunteers are part of our communities across Australia.

BaptistCare – Inspired by Jesus to champion care for all.

Baptistcare is dedicated to the safety, empowerment, and participation of all children. We have zero tolerance of child abuse and are committed to a thoughtful, protective environment that supports infants, children, and young people to feel safe and respected.

** Successful candidates will be subject to a variety of background checks including a national criminal history check, reference checks, and if applicable WWCC, NDIS worker screening check and a pre‑employment medical check **