Administration Assistant

NGARE EMPLOYMENT SOLUTIONS PTY LTD; Newcastle-Maitland; On-site; AUD 34,000 - 44,000; Part time

Benefits offered by this job

Flexible part-time or casual

School-hours friendly

Exposure to multiple functions

Fitness Passport

Job summary

NEPEAN Power, a privately-owned Australian manufacturer of electrical industrial equipment, is seeking an Administration Assistant at our Thornton facility. The role is part-time or casual, reporting to the Production Team, and offers broad administrative support across the business to help keep operations running smoothly.

This position suits someone detail-oriented with strong MS Office skills, able to work independently, and available on Mondays and Tuesdays.

Qualifications

• Previous administration experience or relevant business qualifications.
• Strong organisational and time management skills.
• Excellent communication and interpersonal skills.
• Proficiency in Microsoft Office applications.
• High attention to detail and accuracy.
• Ability to work independently and manage competing priorities.
• Flexible, proactive approach and willingness to support multiple teams.

Responsibilities

• Process employee timesheets accurately and on time.
• Provide general administrative support including filing, scanning, data entry, and document preparation.
• Answer and direct phone calls professionally.
• Maintain records, registers, and employee licence/certification information.
• Coordinate meetings, travel, and accommodation bookings.
• Assist with document control and internal audit activities.
• Support Production and other departments as required.
• Maintain office organisation and comply with WHS requirements.

Skills

Admin experience

Organisation skills

Communication skills

MS Office

Attention to detail

Independent worker

Flexible/proactive

Job description

Administration Assistant

About UsNEPEAN Power is a privately-owned Australian manufacturer specialising in high-quality electrical industrial equipment. Servicing clients across the mining, construction, and industrial sectors in Australia and internationally, we pride ourselves on technical excellence and a strong, safety-first workplace culture.The OpportunityWe are currently seeking an Administration Assistant to join our team at our Thornton facility on a part-time or casual basis. Reporting to the Production Team, this role provides broad administrative support across the business and plays a vital part in keeping our operations running smoothly.This position would suit a university student, parent returning to the workforce, or someone seeking flexible work during school hours. Due to the nature of the role, availability on Mondays and Tuesdays is essential, as timely processing of timesheets early in the week is a key responsibility.This is an excellent opportunity for someone who is detail-oriented, self-motivated, and looking to gain exposure across multiple business functions.

Key Responsibilities

• Process employee timesheets accurately and on time
• Provide general administrative support including filing, scanning, data entry, and document preparation
• Answer and direct phone calls professionally
• Maintain records, registers, and employee licence/certification information
• Coordinate meetings, travel, and accommodation bookings
• Assist with document control and internal audit activities
• Support Production and other departments as required
• Maintain office organisation and comply with WHS requirements

About You

You will ideally have:

• Previous administration experience or relevant business qualifications
• Strong organisational and time management skills
• Excellent communication and interpersonal skills
• Proficiency in Microsoft Office applications
• High attention to detail and accuracy
• The ability to work independently and manage competing priorities
• A flexible, proactive approach and willingness to support multiple teams

Why Join Us?

At NEPEAN Power, you'll be part of a high-performing and collaborative team that values initiative, professionalism, safety, and quality.

Benefits include:

• Flexible part-time or casual working arrangements
• School-hours friendly work environment
• Exposure to a variety of business functions and departments
• Opportunities to develop your administration and business support skills
• Supportive team culture with ongoing learning opportunities
• Access to Fitness Passport