Administration Assistant

Blue Sky Community Services; Coffs Harbour; Vor Ort; AUD 25.000 - 35.000; Teilzeit

Benefits dieser Stelle

Salary packaging options

Supportive team

Flexible part-time hours

Office on Peterson Road

Zusammenfassung

Blue Sky Community Services is seeking a part-time Administration Assistant to join our Operations team in Coffs Harbour, NSW. The role offers 20 hours per week across four days, with Fridays included, and is a fixed-term position until December 2027.

You will provide high-quality administrative support, front-of-house reception, document preparation, and diary/calendar management, contributing to professional customer service and smooth day-to-day operations.

Qualifikationen

• Qualifications or experience transferable to an administrative role.
• Strong organisation and time management to handle multiple priorities.
• Excellent communication and customer service skills.
• Proven administrative experience with attention to detail and accuracy.
• Ability to work independently and with a team, using initiative.

Aufgaben

• Provide high-quality administrative support including meeting coordination, travel arrangements, document preparation, and minute taking.
• Deliver front-of-house customer service, welcome visitors, manage sign-in, and assist clients confidentially.
• Manage communications: answer phones, respond to emails, and forward messages promptly.
• Coordinate office operations and logistics: book appointments, set up meetings, manage calendars, arrange catering and travel.
• Maintain records, registers, databases, and asset tracking; archive as needed.
• Support general office management: monitor supplies, order equipment, maintain tidiness and day-to-day operations.
• Assist staff and projects with admin tasks such as data collation and coordination of activities.
• Identify administrative needs and take initiative to resolve IT or operational issues.

Kenntnisse

Organisational skills

Time management

Communication

Customer service

Attention to detail

Initiative

Teamwork

Ausbildung

Relevant transferable qualifications

Tools

Microsoft Office

Email management

Jobbeschreibung

Blue Sky Community Services – Coffs Harbour NSW

Blue Sky Community Services is seeking a part‑time Administration Assistant to join our Operations team commencing immediately. We are looking for a professional and values aligned individual to join our supportive and friendly team and contribute to high‑quality customer service.

The Administration Assistant will work from our Peterson Road office in Coffs Harbour. This position is 20 hours per week, 5 hours a day over 4 days a week and must be available to work Friday's. The position is offered on a fixed‑term basis until December 2027.

Blue Sky Community Services values diversity and encourages applications from candidates of all backgrounds, including Aboriginal and Torres Strait Islander peoples, people with disability, people from culturally and linguistically diverse backgrounds, people of all ages, and people who identify as LGBTQIA+. We welcome the skills, experiences and perspectives of all people to ensure our workforce is representative of the communities we work with and live in.

About Us

Blue Sky Community Services is a not‑for‑profit community organisation committed to supporting people to thrive and creating communities where everyone belongs. We work in partnership with individuals, families, and communities to support meaningful change through inclusive, strengths‑based, and person‑centred approaches. [bluesky.org.au]

With strong roots in the Mid North Coast of NSW, Blue Sky has been supporting communities since the mid‑1970s and continues to grow and expand our reach across New South Wales. We deliver a wide range of services focused on children, young people and families, disability and inclusion, and community and sector development, always guided by our belief in people’s strengths, potential, and right to belong.

Why Work for Us?

• Be part of a values‑driven organisation where culture, kindness, and integrity genuinely guide how we work every day
• Make a real difference for children, families, and communities and feel proud of the impact you create
• Access salary sacrificing benefits to boost your take‑home pay
• Feel connected and supported through our active staff club and regular connection activities
• Celebrate growth and achievement at our end‑of‑year development days and team gatherings
• Join a workplace that prioritises belonging, trust, and collaboration
• Work alongside passionate, purpose‑driven colleagues who care about each other and the work they do
• Be supported to thrive in a positive, inclusive, and people‑centred environment

About You

The successful applicant for this position will have:

Relevant qualifications, skills and/or experience that are transferable to performing the role to a high standard

Strong organisational and time management skills, with the ability to manage multiple priorities in a fast‑paced environment

Excellent communication and customer service skills, with a professional and approachable manner

Proven administrative experience with high attention to detail and accuracy

The ability to work both independently and collaboratively, using initiative to get things done

A commitment to professionalism, confidentiality, and positive team and organisational values

About the Role

The Administration Assistant will:

Provide high‑quality administrative support including meeting coordination, travel arrangements, document preparation, and minute taking

Deliver excellent front‑of‑house customer service, including welcoming visitors, managing sign‑in processes, and assisting clients with enquiries professionally and confidentially

Manage communications effectively, including answering phones, responding to emails, and forwarding messages in a timely and professional manner

Coordinate office operations and logistics, such as booking appointments, setting up meetings, maintaining calendars, and organising catering and travel

Maintain accurate records, registers, and databases, including vehicle registers, asset tracking, archiving, and general documentation

Support general office management, including monitoring supplies, ordering equipment, maintaining office tidiness, and ensuring smooth day‑to‑day operations

Assist staff and projects with administrative tasks, including research, data collation, appointment coordination, and support for program or project activities

Identify and respond to administrative needs proactively, using initiative to manage tasks independently and elevate IT or operational issues where required