Administration Assistant

W M Waste Management Service; City of Melbourne; On-site; AUD 48,000 - 60,000; Part time

Job summary

WM Waste Management Services is seeking an Administration Assistant to support our Quality, Safety & Environment (QSE) team across Boronia and Wantirna South. This part-time role (32 hours per week) offers a varied workload in a collaborative, safety-focused environment.

You will maintain records, coordinate training, and assist with incident reporting and audits, contributing to continuous improvement and environmental sustainability across our sites.

Qualifications

• Positive, proactive attitude and can-do approach.
• Excellent written and verbal communication.
• Strong organisational skills and attention to detail.
• Ability to manage competing priorities and work independently.
• Collaborative team player with safety mindset.
• Experience in administration, preferably in safety/quality.

Responsibilities

• Provide administrative support to the Quality, Safety & Environment team.
• Maintain records, registers, and databases with accurate data entry.
• Coordinate staff training, inductions, and compliance documentation.
• Conduct fatigue management audits and monitor compliance.
• Assist with incident reporting and investigations.
• Support QSE projects and ad hoc admin duties.

Skills

Positive attitude

Communication skills

Organisational skills

Attention to detail

Independent work

Team player

Safety mindset

Job description

WM Waste Management Services is a proudly family-owned business and a leading provider of hard waste collection and recycling services, serving our community for over 40 years.

We are passionate about delivering exceptional service while making a positive impact on the environment through responsible recycling and waste management practices. Our team is made up of motivated, professional, and friendly people who are committed to safety, sustainability, and continuous improvement.

We are currently seeking an Administration Assistant to support our Quality, Safety & Environment (QSE) Team, working across our Boronia and Wantirna South sites.

At WM Waste Management Services, the health, safety, and wellbeing of our employees is our highest priority. We foster a collaborative workplace culture where every team member is valued and encouraged to contribute to ongoing improvement.

ABOUT THE ROLE

This is a part-time position (32 hours per week) supporting our QSE team across two locations.

Key responsibilities include:

• Providing administrative support to the Quality, Safety & Environment team.
• Maintaining records, registers, and databases with accurate data entry.
• Coordinating staff training, inductions, and compliance documentation.
• Conducting fatigue management audits and monitoring compliance requirements.
• Assisting with the reporting and investigation of workplace incidents and injuries.Preparing reports and documentation for management.
• Supporting various QSE projects and undertaking ad hoc administrative duties as required.

ABOUT YOU

To be successful in this role, you will have:

• A positive, proactive, and "can-do" attitude.
• Excellent written and verbal communication skills.
• Strong organisational skills and exceptional attention to detail.
• The ability to work independently and manage competing priorities.
• A collaborative approach and the ability to work effectively within a team.
• A genuine commitment to promoting workplace health and safety.
• The ability to thrive in a fast-paced and dynamic environment.
• Previous administration experience (experience within safety, compliance, or quality environments will be highly regarded).

WHAT WE OFFER

At WM Waste Management Services, we recognise that our people are our greatest asset. In return, we offer:

• A competitive remuneration package.
• A supportive and friendly team environment.
• An inclusive workplace culture that values diversity and collaboration.
• Ongoing training and professional development opportunities.
• The opportunity to contribute to meaningful environmental and sustainability initiatives.
• A stable and growing family-owned business with a strong industry reputation.