Administration and Business Support

Adams Consulting Engineers; Sydney; On-site; AUD 55,000 - 70,000; Full time

Job summary

Adams Consulting Engineers in Sydney's Surry Hills seeks an Administration and Business Support team member to help keep the office running smoothly across admin, project support, marketing and HR coordination.

You will work with engineering and admin teams to manage day-to-day tasks, coordinate events, handle documentation, and improve processes in a collaborative, detail‑oriented environment.

Qualifications

• Ideally 1–2 years’ office admin or business support experience.
• Certificate or Diploma in Business Administration desirable but not essential.
• Proficient in Outlook, Word, Excel and PowerPoint.
• Strong organisational and time-management skills.
• Excellent written and verbal communication.
• Ability to manage priorities of multiple stakeholders.
• High attention to detail and accuracy.

Responsibilities

• Support day-to-day operation of the Sydney office, including coordinating supplies and amenities.
• Help maintain a professional, organised and welcoming office environment.
• Assist with marketing activities, including updating social media, brochures, presentations and collateral.
• Provide administrative support for HR-related activities as required.
• Coordinate team functions and office events.
• Provide general administrative support to the broader team.
• Identify opportunities to improve administrative processes.
• Set up new projects and coordinate project-related documentation.
• Liaise with internal team members and external stakeholders for project needs.
• Assist with project accounting and invoicing administration.
• Maintain accurate project records through digital and physical filing.
• Provide support to project leaders and engineering teams as required.

Skills

Organised

Proactive

Team collaboration

Communication skills

Initiative

Attention to detail

Adaptability

Education

Business Administration certificate or diploma

Tools

Microsoft Office Suite

Job description

Adams Consulting Engineers – Surry Hills NSW

Adams Consulting Engineers is a structural and civil engineering consultancy with more than 35 years of experience delivering practical, innovative engineering solutions across a diverse range of projects.

We are currently seeking an enthusiastic and organised Administration and Business Support team member to join our Sydney office in Surry Hills.

This is a varied role suited to someone who enjoys supporting a busy professional office, working across administration, project support, marketing and HR coordination. You will play an important role in keeping the office running smoothly while providing day‑to‑day support to our engineering and administrative teams.

Main Duties & Responsibilities

Office Administration

• Support the smooth day‑to‑day operation of the Sydney office, including coordinating office supplies, amenities and general office requirements.

• Help maintain a professional, organised and welcoming office environment.

• Assist with marketing activities, including updating social media, brochures, presentations and other marketing collateral.

• Provide administrative support for HR‑related activities as required.

• Assist with the coordination of team functions, office events and other internal activities.

• Provide general administrative and ad hoc support to the broader team.

• Identify opportunities to improve and streamline administrative processes and office procedures.

Project Administration

• Support project administration, including the setup of new projects, preparation and coordination of project‑related documentation.

• Liaise with internal team members and external stakeholders to assist with project administration requirements.

• Assist with project accounting and invoicing administration.

• Maintain accurate project records through effective digital and physical filing and archiving.

• Provide general administrative support to project leaders and engineering teams as required.

About You

We are looking for someone who:

• Is organised, proactive and comfortable managing competing priorities.

• Enjoys working collaboratively and contributing to a supportive team environment.

• Communicates confidently and professionally with a range of internal and external stakeholders.

• Takes initiative and is willing to find better and more efficient ways of working.

• Has strong attention to detail and takes pride in producing accurate work.

• Is adaptable and comfortable working across a variety of administrative responsibilities.

Skills & Experience

• Ideally 1–2 years’ experience in an office administration, business support or similar role.

• A Certificate or Diploma in Business Administration, Business, or a related discipline is desirable but not essential.

• Intermediate proficiency in the Microsoft Office Suite, including Outlook, Word, Excel and PowerPoint.

• Strong organisational and time‑management skills.

• Excellent written and verbal communication skills.

• Ability to manage the priorities and requirements of multiple stakeholders.

• High level of attention to detail and accuracy.