Administration & Marketing Assistant

in2Dredging Pty Ltd; Perth; On-site; AUD 38,000 - 50,000; Part time

Benefits offered by this job

Regular team lunches

Social events

Office snacks

Job summary

in2Dredging Pty Ltd (i2D) is seeking an Administration and Marketing Assistant to support our small international team from Bayswater, Western Australia. The role is part-time with flexible weekdays, typically 3–5 days, 9:00 am–3:00 pm, and involves both admin and marketing tasks.

You will manage office duties, assist with communications, coordinate marketing content, conferences and events, and help maintain databases and documents with accuracy and initiative.

Qualifications

• Advanced Microsoft Word skills, including templates and complex document formatting.
• Strong knowledge of PowerPoint and Excel.
• Excellent written and verbal English communication.
• Strong organisational and time-management skills.
• Proactive, practical and reliable approach to work.

Responsibilities

• Provide administration and office support to directors and engineers.
• Format and maintain professional documents and templates.
• Assist with marketing communications and content calendars.
• Assist with conferences and events and coordinate travel when needed.

Skills

Administration

Marketing coordination

English communication

Organization

Initiative

Tools

Microsoft Word

PowerPoint

Excel

Job description

in2Dredging Pty Ltd(i2D) is a small yet globallyrecognised dredging engineering consultancy. Backed by a team ofmultidisciplinary experts, we deliver unique and valuable solutions to owners,contractors, engineers and suppliers around the world.

The role

We are looking for a capable and well-organised Administration& Marketing Assistant to support our small, international team from ourBayswater office.

This is a practical, hands-on role suited to someone whoenjoys variety, takes initiative and is comfortable working independently. The role is expectedto involve 3 - 5 agreed weekdays per week, with hours of approximately 9.00 am to 3.00 pm,with someflexibility for occasional events or meetings.

You will provide administrative, document and marketingsupport across the business, with responsibilities including:

Administration and Office Support

• Providinggeneral administrative support to directors, engineers and subconsultants
• Maintainingclient, supplier, industry and marketing databases
• Organisingelectronic records and filing receipts, invoices and other businessdocuments
• Assistingwith meetings, employee onboarding, travel bookings and general officecoordination
• Orderingoffice supplies, equipment and subscriptions, and liaising with suppliers
• Assistingwith straightforward day-to-day IT issues and liaising with external ITproviders where required

Documents and Microsoft Office

• Formattingreports, proposals, letters and procedures in Microsoft Word
• Maintaining and updating Microsoft Word templates and managing complex document formatting and layouts
• Preparingand updating PowerPoint presentations
• MaintainingExcel registers, contact lists and spreadsheets
• Proofreadingdocuments and ensuring professional and consistent presentation

Marketing and Events

• Supporting the development and implementation of the company’s marketing plan
• Developing and maintaining a practical marketing content calendar
• Preparing, scheduling and publishing approved content across LinkedIn, Instagram and the company website
• Following up planned marketing activities to help ensure content is prepared and published on schedule
• Coordinating brochures, capability statements and other promotional materials
• Assisting with conferences, training sessions and company events
• Maintaining marketing, conference and industry event calendars

What we expect

We value a flatstructure, flexibility, and open communication, while maintaining high professional standards in the work we deliver.

We are looking forsomeone who:

• Is organised, dependable and comfortable taking ownership of tasks
• Works accurately and has strong attention to detail
• Communicates clearly and professionally
• Can manage competing priorities and follow tasks through to completion
• Is willing to learn, ask questions and take initiative
• Enjoys working as part of a small team and is happy to assist across different areas of the business when needed

What you will bring

Ideally you will have:

• Relevant experience in administration, office support, marketing coordination or a similar role
• Advanced Microsoft Word skills, including experience with templates and complex document formatting
• Strong working knowledge of Microsoft PowerPoint and Excel
• Excellent written and verbal English communication skills
• Strong organisational and time-management skills
• A proactive, practical and reliable approach to your work

Experience in an engineering, consulting or professional services environment would be advantageous but is not essential.

Experience with databases, email marketing, website and social media content, event coordination or basic IT administration would also be beneficial. Additional language skills are welcome.

Working arrangements

• Part-time,generally 9.00 am to 3.00 pm on agreed 3 - 5 weekdays
• Primarilyoffice-based in Bayswater, Western Australia
• Someflexibility may occasionally be required for events or important meetings
• Salary will be commensurate with experience and paid pro rata based on agreed working hours

Note: Preference will be given to Australian citizens or permanent residents.

Organisational Skills

Microsoft Office Skills

Communication Skills

Autonomy & Initiative

Responsibilities

• Provide administration and office support
• Format and maintain professional documents
• Support marketing communications
• Assist with conferences and events

Must Have

• Advanced Microsoft Officeskills
• Strong organisational skills
• Excellent written and verbal English communication skills
• Eligible to work in Australia

Nice to have

• Experience in a professional services environment
• Experience with social media marketing
• Additional languages

What's great aboutthe role?

• Friendly, open and supportive team culture
• Flexible part-time working arrangements
• A varied role spanningadministration, marketing, events and office coordination
• The opportunity to take ownership of your work and make a meaningful contribution
• Exposure to a diverse range of projects within an international engineering consultancy

What We Offer

At i2D, you will be part of a small team where your contribution is visible and genuinely valued. The role offers plenty of variety, along with the opportunity to take ownership of day-to-day administration and marketing activities and contribute to the smooth running of the business.

We also enjoy spending time together as a team, with regular lunches and drinks, occasional events and other informal activities throughout the year.

Part-time position with flexible agreed weekdays and hours.

Learning & Development

Opportunities to learn about business systems, marketing activities and the dredging and marine industry.

Team Activities

Regular team lunches, social activities and occasional sporting activities.

Eat & Drink

Fruit, coffee, chocolate, occasional cakes and soft drinks provided.