Administration Assistant

Perks People Solutions; Adelaide; On-site; AUD 50,000 - 65,000; Full time

Benefits offered by this job

On-site parking

Career progression

Salary negotiable

Job summary

Perks People Solutions is partnering with a reputable property services firm seeking an organised administrative professional. You will handle calls, emails, filing, and client communications, while supporting conveyancers and settlement tasks.

A friendly, team-oriented environment offers on-site parking and long-term development opportunities. Ideal candidates will have prior admin experience, strong organisational and communication skills, and the ability to prioritise tasks in a busy office.

Qualifications

• Previous experience in an administrative role.
• Proficiency with Microsoft Office Suite.

Responsibilities

• Attend to incoming calls and emails professionally.
• Open new client files and maintain accurate records.
• Prepare letters and initial correspondence to vendors and purchasers.
• Send confirmation of registrations to relevant parties.
• File old documents and correspondence to maintain organised records.
• Provide support to conveyancers with administrative tasks as needed.
• Attend settlements, handle banking post-settlement, and prepare final letters to agents, councils, and clients when required.
• Data entry of monthly invoices and follow up payments.
• Assist with banking procedures and process receipts.
• Efficiently manage incoming and outgoing mail, ensuring timely distribution.
• Ensure the office is well-presented and organised.
• Attend client meetings when required.
• Communicate effectively and remain calm when assisting clients under stress.

Skills

Administrative support

Microsoft Office

Organisational skills

Communication skills

Teamwork

Fast learner

Prioritisation

Education

High School Certificate

Tools

Microsoft Office Suite

Job description

Our Client

Perks People Solutions are partnering with a reputable company operating in the property industry. This role will require you to support the team in a diverse range of day-to-day business activities. You will be welcomed by a supportive, close-knit team that values teamwork, open communication and innovation. The office is located 10 minutes north of the CBD, with on-site parking. This is an exciting opportunity to join a long-established practice who are committed to supporting their employees.

The Role

Reporting through to the Manager your duties will include:

• Attend to incoming calls and emails professionally, providing courteous and helpful assistance
• Open new client files and maintain accurate records
• Preparing letters and initial correspondence to send to vendors and purchasers
• Send confirmation of registrations to relevant parties
• File old documents and correspondence to maintain organised records
• Provide support to conveyancers with administrative tasks as needed
• Attend settlements, handle banking post-settlement, and prepare final letters to agents, councils, and clients when required
• Data entry of monthly invoices and follow up payments
• Assist with banking procedures and process receipts
• Efficiently manage incoming and outgoing mail, ensuring timely distribution
• Ensure the office is well-presented and organised
• Attend client meetings when required
• Communicate effectively and remain calm when assisting clients under stress

About You

• Previous experience working in an administrative role
• Experienced using the full Microsoft Office Suite
• Ability to use initiative and work in a team
• Excellent organisational skills and strong attention to detail
• Demonstrate excellent interpersonal and communication skills
• Fast learner who can pick up new workplace systems
• Ability to prioritise tasks efficiently
• An interest or background in the property sector is desirable but not essential

In Return

• Long-term role where you’ll gain experience in the property industry
• On site car-parking
• Salary package negotiable based on experience
• Career progression opportunities